Receptionist/Administrative Assistant

CalPortland – “EXPECT MORE… WE DELIVER!”
This is us…

• Best-in-Class, industry leader with a rich 126-year history
• Largest building materials contributor to some of the West’s biggest construction projects including:

• Safeco Field
• CenturyLink Field
• Tacoma Narrows Bridge
• SR 520 Evergreen Point Floating Bridge

- Recipient of numerous awards for environmental sustainability and energy conservation

• “Family” based company culture with a focus on safety
• Competitive compensation and excellent benefits
  
  Job Summary:
  Provides general office support with a variety of clerical activities and related tasks. The Receptionist / Administrative Assistant will also be responsible for receptionist related duties such as answering incoming calls, directing and screening calls to appropriate associates, mail distribution, flow of correspondence, as well as additional administrative support duties.
  Duties:
   

• Answer multi-line phone system and direct calls to appropriate department
• Organize and maintain office common areas
• Copy customer ticket when requested
• Coordinate company events, golf tournaments, company picnic. Coordinate catering for various events
• Update and maintain office policies and procedures
• Manages office supply inventories and processes orders
• Provide a wide variety of administrative support to the senior management team
• Sort and distribute incoming and outgoing mail including inter-office mail, incoming faxes
• Coordinates the repair and service of office building equipment such as HVAC system, fax machines and copy machine
• Perform special projects when needed. Other duties may be assigned

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#CL

Education: High school or equivalent education

Requirements/Qualifications:

• Minimum of three years in a professional office setting as a front office/administrative assistant
• Proficient in the use of Microsoft Office software (Word, Excel, PowerPoint, Outlook). Advanced MS Excel skills preferred.
• Possess good organizational skills and ability to prioritize
• Completes work accurately and efficiently
• Strong Customer Service skills (phone, email, in person)
• Pleasant phone voice, excellent phone etiquette
• Be dependable and punctual
• Responds to management direction and completes projects on time
• Self-starter and can work well with limited supervision. Demonstrate ability to take initiative

Preferred:

Experience with SAP a plus

Hours:Position is Monday through Friday 7:30 AM to 4:00 PM

Conditions of Employment:

Successful candidate must submit to post offer pre-employment physical examination, drug/alcohol screen and background check. Some positions require FMCSA regulated on-going drug and alcohol testing.

Company Description:

HeadquartersGlendora, CA
Size1001 to 5000 employees
Founded1891
TypeCompany - Private
IndustryMetal & Mineral Manufacturing
SectorManufacturing
Revenue$500 million to $1 billion (USD)