Administrative Assistant/Coordinator

Position Summary

To provide both the Beverage& Food Category marketing leaders with comprehensive support, necessary to maximize workflow and efficiency of a large and diverse team.

Primary Responsibilities

The job responsibilities include but are not limited to the following:

• Manages on behalf of marketing team, the creation of PRs; issue of POs: and approval of invoices for marketing expenditure.
• Communication with suppliers as necessary to answer queried invoices and liaise with Manila as necessary
• Provides monthly status of PFME expenditure, ensuring any blocked invoices are reconciled and paid according to Nestle payment terms
• Manages use of corporate P-card and purchases approved by managers for items such as shipping, temporary contractors and external supplier invoices, label and graphic printing (in line with Pcard policy)
• Responsible for all samples; tracking of and shipping of samples as necessary: and ensuring that product is available for meetings, customer presentations and in office (both products and equipment)
• Owns and manages all 'team rooms/share-point rooms used by marketing function.
• Co-ordinates the provision of monthly information for all local, regional and global meetings (success stories, organizational charts) as requested
• Manages customer requests for information as necessary (including information such as recipes, nutritional information,
• Liaising with Archway as necessary on POS materials and ensuring stock levels of key marketing materials are maintained
• Project Management Assistance with Graphics Manager (pull job number, create job jackets and schedule board) managing the workflow
• Support as needed in specific on/off site meeting and events (trade shows or customer shows)
• Support to VP Marketing Beverage & VP Marketing Food (& also Head of Sales Operations & CLM) with Calendar Management and all Travel & Expenses
• Other duties as assigned.

Supervision Received

Works independently with minimal supervision

Supervision Given

No direct reports

Financial/Strategic Impact

Minimal. Support administrative and process-related functions of Marketing.

Requirements And Minimum Education Level

High School Diploma required and minimum 5 years of related experience and/or training: or equivalent combination of education and experience.

Skills

• Administrative skills; Advanced MS Word & PowerPoint, Intermediate MS Excel, knowledge of basic business, numerate, telephone skills, filing (electronic & manual), and professional-level organizational skills
• Ideally experience of working for teams and in an “admin heavy" environment
• Timely completion of project deliverables
• Positive attitude towards work and getting things done
• Collaborates well with co-workers
• Ability to multi-task
• Prepared to work on own initiative with at times, varying priorities
• Solid verbal and written skills
• Ability to work independently
• Ability to work under pressure meeting time constraints
   

Job

Marketing/Brand Management

Primary Location

US-OH-Cleveland-Solon

Organization

Nestle Professional

Schedule

Full-time

Unposting Date

Ongoing
 

• Seniority level

  Not Applicable

• Employment type

  Full-time

• Job function

  Marketing

• Industries

  Consumer GoodsFood & Beverages

At Nestlé Professional, we are committed to providing the finest ingredients, operational knowledge, and uncompromised support to food service operators. We’re in the business of helping your business succeed. As individuals and teams, we are empowered to make meaningful contributions that positively impact our families, communities, and planet. With our portfolio of global brands, the opportunities to innovate and grow are limitless. Nestlé Professional is a food service dedicated organization, our focus is not only about delighting our customers, it’s about enriching you!