Administrative Assistant

Job Description
 

We are looking for an Administrative Assistant that is a team player with an upbeat attitude, who can multi-task and has great communication skills.  Accountability in the workplace and optimum attendance is important.

The ideal candidate will possess experience in the following areas:

• Be able to assist management and all visitors to the company by handling office tasks and data entry.
• Provide polite and professional assistance via phone, mail, and email, making reservations or travel arrangements when required, and generally being a helpful and positive presence in the workplace.
• Professional, polite, attentive and accurate; always be prepared and responsive and willing to meet each challenge directly. 
• Comfortable with computers, general office tasks and great at both verbal and written communication skills.  
• Takes the initiative by:
  a. Seeking more responsibilities
  b. Tackling challenges/solving problems
  c. Helping coworkers
  d. Providing status updates
  e. Doing things and projects that other staff struggles with
  f. Being innovative by improving systems, processes and procedures
  g. Anticipating and preventing problems and delays
  h. Sharing the credit for a job well done.
  i. Thinking long term.
• Be a team player and have a genuine desire to meet the needs of others.

Responsibilities:

• Handle office tasks, such as data entry, filing, generate reports and presentations, set up for meetings.
• Providing real-time scheduling support by booking appointments and preventing conflicts.
• Screen phone calls and routing callers to the appropriate party.
• Generate reports (including charts and graphs), transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Excellent time management skills and ability to multi-task and prioritize work
• Support budgeting and bookkeeping procedures
• Track stocks of office supplies and place orders when necessary
• Supervise administrative staff and divide responsibilities to ensure performance
• Coordinate office activities and operations to secure efficiency and compliance to company policies
• Handle sensitive information in a confidential manner
• Book travel arrangements
• Maintain up-to-date employee holiday records

Requirements:

• A minimum of two years proven experience as an office administrator, office assistant or relevant role
• Excellent organizational and leadership skills
• Knowledge of office management systems and procedures
• Outstanding communication and interpersonal abilities
• Excellent computer skills including Microsoft Outlook, Word, Excel and PowerPoint
• Attention to detail
• Be an independent problem solver
• Desire to be proactive and create a positive experience for others.

Education

Some college desired but not required

Our company is one of the most dynamic companies emerging as a market leader of process instrumentation & control equipment’s for the process industry. Due to our continuous growth we are looking for skilled and dedicated employees. We are currently seeking several highly motivated and eager employees with multiple years of experience to service and install our pressure, temperature, flow, level and diagnostic (Natural Gas -GC, Moisture, density, DP) -systems. The employees will be based out of Crystal Lake, IL location which is our Americas Competency Center. Tek-Trol is an Equal Opportunity Employer M/F/D/V