Receptionist/Office Assistant

Responsibilities

• Conduct operational tasks such as; tracking office supply inventory, research operational solutions and vendors, meeting preparation, deliver mail / packages, and answer main phone line
• Welcome guests as the first impression of Skydance Media and notify appropriate parties of their arrival
• Reconcile Operations expenses every month, settling any discrepancies
• Assist support projects such as inter-office moves and coordination of special events
• Keep accurate records of office supplies and food and order as needed
• Order catering for company events such as employee birthdays and film/TV season release days
• Coordinate shipping and returning packages through USPS and FedEx
• Tour facility daily to ensure common areas (conference rooms, kitchens, supply & storage) are clean and organized
• Notify appropriate parties of any issues or concerns
• Coordinate obtaining facility access for new employees
• Other duties as assigned to assist operations or other support departments
• Ensure all employees have the tools they need to do their work in a comfortable and supportive environment

• Minimum 1 year experience working as an assistant, administrator, receptionist, or coordinator (Experience working in Operations, Customer Service, Human Resources, Production or Information Technology preferred)
• Driver’s license, working and insured vehicle
• Bachelor’s Degree
• Service oriented, friendly, and a genuine concern for needs of the staff
• Willing to take on all tasks no matter how big or small they may seem
• Proficient in Microsoft Word, Outlook, Excel and Google Drive (Docs / Spreadsheet)
• Able to take direction and identify tasks that need attention
• Trustworthy with sensitive and confidential information
• Strong organizational, problem-solving and time-management skills
• Excellent written and verbal communication and interpersonal skills
• Self-starter with high energy and able to learn new functions quickly
• Must have excellent communication skills, both verbal and written

Skydance is a diversified media company founded by David Ellison in 2010 to create high quality, event-level entertainment for global audiences. The Company brings to life stories of immersive worlds across its feature film, television, interactive, and animation divisions.

Skydance is an equal opportunity employer committed to building and fostering a diverse, equitable, and inclusive workforce. We welcome and consider applicants for employment regardless of race, color, religion, age, sex, national origin, citizenship, sexual orientation, gender identity or expression, marital status, pregnancy status, military/veteran status, disability, or any other protected category.