Office Coordinator

Almax is hiring a part-time Office Coordinator for our clinics serving outpatient mental health clients located throughout Northern California. The headquarters is located in Chico, California where the work will primarily be performed, but travel to other clinics may be required.

This is a part-time position. It includes a mix of administrative and program duties, many of which are time-sensitive and extremely influential on the safety of the community. Responsibilities may evolve as the needs of the company change.

Please carefully read this post before responding. Responses that do not follow the guidelines described below will not be considered.

Working independently, under general supervision of the Operations Manager, the Receptionist will provide essential administrative support for Staff, Coordinators, Management, and Directors of the company. This position will be part-time (30 hours per week Monday-Friday). After the initial introductory period, health benefits and retirement will be available.

Required Qualifications:

Duties include, but are not limited to:

• Answering, receiving and forwarding incoming phone calls
• Receiving visitors and clients at the front desk by greeting, welcoming and directing them appropriately
• Ensure reception area is fully stocked, tidy and presentable, with all necessary materials (e.g. pens and forms)
• Maintain office security by following safety procedures and controlling access
• Maintain web-based record data system
• Know, understand, and implement policies and procedures as directed
• Support staff, coordinators, management team and directors with policies and procedure questions
• Process Payments by taking payments and writing receipts; in person and over the phone, as needed
• Process paperwork, including, but not limited to, intakes, discharges, reviews, etc.
• Filing
• Draft, compose, and appropriately format correspondence and reports
• Schedule client appointments
• Maintain the confidential nature of client care
• Other duties as assigned

Applicant Must Possess:

Thorough knowledge of: Office systems, methods, and standard procedures and practices; fluency with the use of standard office equipment (computers, copiers, phones, fax machines, scanners, etc.) and standard office software packages such as, Microsoft Office (Word, Excel, and Outlook) and a broad range of technology systems and software.

Required Skills:

• Independently prioritize and complete multiple projects
• Strong written and oral communication skills
• Ability to answer phones, schedule/reschedule appointments, and effectively relate information orally and written
• Competence in understanding and communicating policies and information to participants
• Must be able to work with individuals from diverse backgrounds
• Must possess a valid driver’s license and carry automobile insurance

Experience:

• Front Office Reception: 2 year (Required)
• Spanish Speaking (Plus)

Physical Requirements:

Applicant will need to perform essential job duties that require alternating between remaining in a stationary position operating a computer for long periods of time, to frequently moving around in the office.

Compensation:

• Salary: Commensurate on experience

HeadquartersChico, CA
Size1 to 50 employees
TypeCompany - Public
RevenueUnknown / Non-Applicable