Medical Records Specialist

Job Summary and Qualifications

As a Medical Records Specialist, you would be responsible for assisting the HIM Director by routinely performing duties in support of the management of the Horizon Patient Folder (HPF)/McKesson Patient Folder (MPF) workflow queues, working applicable worklists within 3M 360 Encompass, the resolution of unbilled accounts, and the processing of physician suspensions. In addition, you will serve as the primary point of contact when the HIM Director and/or HIM Coordinator is unavailable.  
 

In this role you will:  

• Retrieves discharged medical records from various departments in the hospital and reconciles them to ensure that all records are accounted for.  
• Facilitates the retrieval and printing of medical records from storage, as well as the storage, archival and record retention of documents and/or other Alternate Media that cannot be scanned into HPF/MPF (e.g., fetal monitor strips).  
• May assist with the physician suspension process by evaluating if a physician should be put on suspension, creating the list of recommended suspensions for approval, sending out notice letters, making reminder calls, etc.  
• Prepares medical records and loose documents for scanning.  
• Scans medical record documents.  
• Indexes medical record documentation.  
• Performs a paper document to PC screen quality control validation to ensure that all documents associated with each record have been scanned.  
• Completes any certification program and continuing education that may be required by state law to accurately perform the duties of the birth certificate clerk completion and works under the guidelines and process as defined by the state.  
• Interacts with the parents to collect and document the birth information, delivering the appropriate forms to them and providing guidance in the completion of the forms.  
• Works with the parents to complete the Acknowledgment of Paternity form, which can require patience, diplomacy, and sensitivity if there is conflict regarding parental responsibility.  
• Reviews patient medical records and other resources, as needed, to obtain required birth information. 

What qualifications you will need: 

• High school diploma or GED preferred  
• Hospital or medical office experience preferred, but not required. Previous experience in the handling of patient health information, medical records document imaging and/or medical records is strongly preferred. 
• Completing a certification program from the state(s) may be required for birth certificate processing, training and course fees will be provided. 

Rose Medical Center, offers a total rewards package that supports the health, life, career and retirement of our colleagues. The available plans and programs include:

• Comprehensive medical coverage that covers many common services at no cost or for a low copay. Plans include prescription drug and behavioral health coverage as well as free telemedicine services and free AirMed medical transportation.
• Additional options for dental and vision benefits, life and disability coverage, flexible spending accounts, supplemental health protection plans (accident, critical illness, hospital indemnity), auto and home insurance, identity theft protection, legal counseling, long-term care coverage, moving assistance, pet insurance and more.
• Free counseling services and resources for emotional, physical and financial wellbeing
• 401(k) Plan with a 100% match on 3% to 9% of pay (based on years of service)
• Employee Stock Purchase Plan with 10% off HCA Healthcare stock
• Family support through fertility and family building benefits with Progyny and adoption assistance.
• Referral services for child, elder and pet care, home and auto repair, event planning and more
• Consumer discounts through Abenity and Consumer Discounts
• Retirement readiness, rollover assistance services and preferred banking partnerships
• Education assistance (tuition, student loan, certification support, dependent scholarships)
• Colleague recognition program
• Time Away From Work Program (paid time off, paid family leave, long- and short-term disability coverage and leaves of absence)
• Employee Health Assistance Fund that offers free employee-only coverage to full-time and part-time colleagues based on income.

About us
Parallon’s roots are in the hallways of some of America’s top-performing hospitals. We are committed to bringing the expertise we have gained as operators to help you drive results. In a rapidly evolving healthcare marketplace, hospitals and health systems must operate knowledgeably, effectively and efficiently to maintain their core mission of caring for human life in their community.

Beginning more than 15 years ago as one of the key components of HCA’s shared services strategy, Parallon developed into an industry leader across the revenue cycle spectrum by constantly pursuing technology advancements, investing in intelligence and analyzing and acting on business trends. It’s a heritage we share with our sister companies, HealthTrust and Parallon Technology Solutions.

We believe that organizations that continuously learn and improve will thrive. With a relentless focus on what’s next for our clients and the industry, we are passionate about our efforts to power the mission of hospitals and physician practices.