Legal Administrative Assistant

Office Management Duties:

• Proficient with typing and word processing, using programs like Excel, Word, Adobe, Office 360, among others.
• Maintain office equipment by completing preventive maintenance; troubleshooting failures; calling for repairs; monitoring equipment operation; coordinating with outside IT people.
• Maintain supplies by checking stock to determine inventory levels; anticipating requirements; placing and expediting orders; verifying receipt;; stocking items; delivering supplies to work stations.
• Managing physical storage and cloud databases.
• Scheduling, coordinating and confirming business lunches, appointments, and meetings; interact with clients and colleagues.
• Research regarding computer, phone , and tablet options and programs; make sure all of the above are updated, syncing with iCloud, and running smoothly.
• Prepare client invoices; monthly billing.
• Make business travel arrangements
• Attention to detail, administrative writing skills.
• Strong organizational skills; physical storage units, cloud storage systems, filing systems, alphabetizing.
• Ability to make copies, send faxes, and send mail through USPS or any other mail service like UPS and FedEx.

Legal Assistant Duties:

• Keep matter organized by establishing and organizing files; documenting actions; inputting information into file databases.
• Preparing letters, presentations and reports.
• Arranging for the delivery of legal paperwork.
• Preparing entity filings with Secretary of State.
• Typing correspondence and legal paperwork.
• Conducting research in legal matters.
• Maintain a comprehensive and organized billing system resolutions.

Personal Assistant Duties:

• Booking transport and accommodation for personal/leisure travel.
• Taking orders and calling them in for lunch runs.
• Understanding of online systems like Backblaze and Sherweb, as well as a fair working knowledge of Apple products and operating system.

We are currently seeking a Legal Administrative Assistant for our Law Office. The position requires a positive, proactive, service-oriented approach, the ability to work with a range of people, and high attention to detail and work product standards. In addition this position requires thorough knowledge of all firm administrative processes, IT systems, and research tools. The scope of responsibilities includes prioritizing, managing, and following through on multiple projects, and communicating effectively and professionally with clients, attorneys, and staff. A collaborative attitude and passion for supporting an office and a team of busy professionals are a must!