Lease Administrator

Lease Administrator Job Description

New York owner-operator/developer seeks experienced Lease Administrator for full time, in-person position in Manhattan office. Applicant must have experience, knowledge of both commercial and residential lease terms and conditions, an eye for detail, and excellent analytic and communication skills.

General Job Description:  Position will be responsible for ensuring that all lease costs have been documented, verified and accounted for and will be the point person for organizing and disseminating information between the Leasing, Accounting, Property Management and Legal Departments.  The Lease Administrator is required to have knowledge of complex lease terms and conditions.

Salary commensurate with experience.
 

PRINCIPLE DUTIES:

• Prepare and disseminate lease abstracts.
• Oversee lease management system and input lease/property related information into same.
• Prepare lease renewals, delivery of possession letters, commencement letters, and lease-related correspondence.
• Receive and track lease-related documents, correspondence and lease deliverables such as insurance certificates, estoppels and subordination agreements. 
• Review lease documents, enter documentation into lease database and enter pertinent information into corresponding tracking schedules.
• Track critical lease action dates such as renewal options, notice periods and construction deliverables.
• Track tenant sales reporting.
• Assist accounting department with audit and reconciliation of common area maintenance charges and collections. Answer tenant inquiries as needed regarding same.
• Compile and distribute annual common area maintenance reconciliation materials to tenants.
• Assist asset management with annual budgets and leasing assumptions.
• Interface with tenants regularly regarding lease-related inquiries, renewal negotiations and collections.
• Maintain updated and complete working lease files.
• Interact with legal, leasing, property management and accounting departments as needed.
• Maintain and update tenant contacts in lease management system regularly.
• Perform special projects and office functions as needed.

REQUIRED SKILLS AND EXPERIENCE:

• Covid-19 vaccination required.
• Bachelor’s degree required. 
• Minimum of 3 years’ work experience in Real Estate, Lease Administration or related field.
• Intelligent, highly organized and independent.
• Diligent and detail-oriented.
• Experience reading, interpreting and abstracting commercial and residential leases.
• Ability to prioritize, work well under pressure, and use sound judgment.
• Excellent oral and written skills.
• Computer literate with advanced ability and knowledge of MS Office Suite.
• Familiarity with Yardi.

Covid-19 vaccination required
 

American Continental Properties LLC is an Equal Opportunity Employer.

American Continental Properties is a small, family-run real estate holdings company based in Manhattan with a portfolio of both commercial and residential properties.