HR/Accounting Assistant

New Directions Housing Corporation is a 501(c)(3) not-for-profit corporation, has been serving Louisville and Southern Indiana for over 50 years. We are a community development corporation that focused on providing affordable housing and tailored social services to families of low income, seniors and the disabled. In short, we are Caring Neighbors Building Community.

New Directions is currently seeking a Human Resource/ Accounting Assistant to work, under the general supervision of the Human Resources Director, as a valuable connector between the Human Resource department and Finance Department by completing administrative tasks and providing back up or assistance to both departments.

Essential Responsibilities:

I. HR Functions

1) Recruiting

• Assist in managing job postings to fill NDHC positions, including reviewing candidates, scheduling appointments, and providing follow up to candidates.
• Research job posting opportunities and create recruiting strategies for difficult-to-fill positions.
• Workers Compensation
• Back up / Assist with filing First Report of Injury for worker compensation related accidents.
• Assist with Workers Comp Audit by compiling annual Contractor information including 1099s, annual balances paid, and insurance certificates.

2) Benefits

• Back up / Assist with Open Enrollment, Monthly New Hire enrollments, and communication with brokers.
• Assist with annual ACA reporting.
• Back up / Assist with monthly insurance invoices.

3) Employee Management

• Assist to maintain physical and digital copies of the employee files.
• Create ID Badges for new hires
• Manage birthday cards and flower orders for employees.
• Assist with employee engagement strategies and gathering data for strategic implementation.
• Assist with company events hosted by HR department.

4) Office Management

• Order and maintain office supplies for 1617 and Woodland offices.
• Monthly check and ordering for First Aid Supplies.
• Order snacks for break rooms, count and track cash box for honor system, submit deposits to finance on regular basis.
• Manage the postal meter at Maple Street Buildings, including invoices and supply orders.

II. Finance Functions

1) Payroll

• Provide reminders and follows-up with employees/supervisors to ensure all timesheets are submitted by 10:00am Monday of each payroll week.
• Back up / Assist with payroll Changes for HR.
• Back up / Assist with payroll review, processing, and billing.
• Accounting Database
• Add New Hires to Yardi for Maintenance billing.
• Set up reimbursement profile for mileage/cell phone reimbursements.
• Back up / Assist with utility invoices.
• Back up / Assist scanning rent checks to banks and bank reconciliations.
• Maintain physical and digital files for our contractors
• Ensure insurance contractors certifications, including Workers Comp, are up to date.
• Communicate with contractors to secure any incomplete documentation.

Essential Qualifications, Experience & Skills:

• Knowledge of Federal, State and Local laws as applicable to the fields of HR and Employment
• Bachelor’s degree in HR, Business Administration, or Accounting; a combination of education, training and experience that results in demonstrated competency to perform the work may be substituted
• Two-years-experience serving in an HR, accounting, or related function preferred
• Advance computer proficiency; Word, Excel, PowerPoint, and Database systems.
• Customer service oriented with excellent oral and written communication; strong interpersonal skills
• Ability to organize and manage multiple priorities
• Demonstrated ability to lead people and get results through others
• Maintain the confidentiality of any information s/he encounters
• Maintain a valid driver’s license, have reliable transportation and automobile insurance
• Successfully pass any required pre-employment background screening, including any required drug test
• Team player with commitment to the agency’s values

Valued Skills & Experience:

• Extensive knowledge of human resource policies, procedures and best practices
• Certified Professional in Human Resources (SHRM- CP)

New Directions’ mission is to develop and maintain affordable housing and vital communities in partnership with neighborhoods and other stakeholders. We seek to achieve that mission through our core services: the management of affordable rental properties, increasing the number of available properties particularly in Louisville’s West End, our home repair programs, and building community by being tireless advocates for neighborhood residents.