High Quality Administrative Assistant

The Administrative Assistant II is responsible for providing professional administrative and high-level support to Executive Vice President Level roles

Responsibilities

• Coordinates travel arrangements for all affiliated business activities to include, roadshow events, annual conferences, etc. for Executive Management and Staff
• Provides primary phone support for the Executive Management and Staff and assists with backup coverage for other staff within Department; uses professional judgement and excellent communication when handling calls
• Maintains the calendars for Executive Management schedules meetings, conference calls and events
• Reconciles and codes monthly expenses for the corporate credit card account
• Maintains the calendar for the Executive Management to include scheduling / rescheduling meetings, conference calls, travel and events
• Coordinates in-house as well as offsite meetings in all aspects to include locations, food and beverages, invitations, meeting materials, etc.
• Processes monthly reimbursements for Executives
• Coordinates various activities with other Senior Executives to ensure timely completion
• Negotiates favorable terms and pricing agreements with hotels, caterers and other providers for special events and for executive travel
• Provides additional support to other executive administrative staff by answering phones, processing documents and corporate filing
• Compiles and organizes binders for various conferences and events
• Reviews email for the Executive Management and follows up as needed
• Organizes and maintains filing system of confidential information
• Follows all organizational systems, programs, training, policies, and procedures as required and complies with relevant legal mandates. Seeks guidance as necessary

• Bachelor’s degree or equivalent related experience preferred
• 5 years supporting Executive Staff
• Advanced Microsoft Office skills including Word, Excel and PowerPoint
• Experience in a publicly traded organization required
• Experience in business event and conference planning

Work where you feel right at home

If you are a versatile professional who values culture, a concerted environment and the potential for exponential growth, we want to work with you! Apply now and someone from our Talent Acquisition team will reach out to you soon!

Related Keywords

Data entry, clerical, support role, event coordinator, travel specialist, office help, construction support

As one of the country’s fastest-growing property management companies of single-family rental homes, American Homes 4 Rent has an exhilarating and fluid start-up culture and permanency of a well-founded corporation, rich with diversity. As pioneers in the industry, solidified by our place on Wall Street, American Homes 4 Rent (NYSE: AMH) is currently looking for qualified candidates. With a culture of unprecedented growth, quality and innovative collaboration, we are seeking personalities to complement our attributes.