Front Office Receptionist

Front Desk Office Assistant
Position Summary: This individual would need to be able to handle a variety of clerical duties that support general office administration and facility operations. Responsible for the professional and efficient handling of telephone calls and messages and greeting visitors.

POSITION RESPONSIBILITIES

• Notify appropriate staff member of visitors’ arrival
• Direct persons to correct destination
• Deal with queries

Answer telephone

• Screen and Direct calls
• Take and relay messages
• Provide information to callers

Incoming and outbound mail and packages

• Receive and sort mail by department
• Assist with providing USPS, UPS, FedEx tracking labels for all departments and sites
• Provide appropriate postage, ex. Certified mail and oversee postage machine operations
• Receive and distribute incoming and process outbound UPS & FEDEX deliveries
• Weekly check runs for Accounting
• Order postage stamps booklets for locations

Weekly Schedule

• Send out reminders to facilities to complete Weekly & Monthly schedules
• Update Weekly schedule as needed

Office and Field Support

• Review all IQ/Staples/office supply orders, make changes accordingly
• Order and inventory office & kitchen supply weekly
• Keep inventory of printer toners and vendors
• As requested, send prescription pads to program sites

General administrative and clerical support

• Maintain conference room calendar schedule
• Tidy and maintain the reception area; supply room/mail/break room/kitchen, as needed

• Business Cards, Lab Coats, Scrubs, Name Badges
• Other duties as assigned.

POSITION REQUIREMENTS, KNOWLEDGE, SKILLS, AND ABILITIES
Knowledge of administrative and clerical procedures
Knowledge of computers and relevant software applications
Knowledge of customer service principles and practices
Detailed oriented, Proactive, Ability to Multi-task
Ability to lift up to 25 lbs.
Ability to multitasks
Exercise extreme discretion and independent judgment

Apogee is a nationwide hospitalist group, that works throughout the US with hospitals handling internal medical patient needs.