File Clerk

Summary Description
 

Penn Medicine operates as a medical services company. The Company provides emergency medical care, medical schooling, hospitals, medical clinics, treatment facilities, primary care physicians, home medical care and hospice services.

We are looking to hire a conscientious file clerk to ensure our organization's records are correctly sequenced and filed, and to capture tracking information in electronic databases. The ideal candidate gathers documentation from internal departments, and codes material chronologically, numerically, alphabetically, and by subject matter. You will store hard copies of documents such as invoices, receipts and forms, and create new files. You will also retrieve information on request, ensure records are returned to appropriate locations and request records from other external locations.
 

Job Responsibilities:

• Uploads digital files and data.
• Organizes and archives records and documents.
• Makes copies of paperwork and distributes as needed.
• Retrieves data and files for other departments and personnel.
• Uses alphabetical and numerical systems to organize paper and electronic records documents.
• Checks paperwork, digital forms, and files, updating or correcting documentation as needed.
• Updates filing systems and devises new filing and organizational and storage systems for data and documents as needed.
• Creates new files and provides needed information on forms and reports.
• Secures and protects the privacy of documents.
• Scans paper documents and verifies that scanned documents are clear and legible.
• Processes requests for files and data.
• Records when and what documents have been borrowed and returned.
• Monitors filing materials and office supplies and works with vendors to secure needed supplies, or reports when new purchases need to be made to purchasing officer.
• Discards documents when required in accordance with official procedures.
• Transcribes audio and video content.
• Operates office equipment.
• Looks for ways to improve filing systems and designs forms and templates for data entry.
• Types and performs data entry.
• Works with warehouse personnel or outside storage vendors to assure safe archiving of documents.
• Checks and corrects documentation and placement of previously filed documents.

[Work Hours & Benefits] Working hours are from 8 a.m. to 2 p.m. on Mondays through Fridays.

The job can be accessed by public transport.

Full benefits after 45 working days including Medical, Dental, Rx, Vision and 401(k)
*  Weekly paydays with available direct-deposit
*  Paid Orientation
*  Vacation Pay
*  Employee profit-incentive bonus plan, based upon safety and utilization.

Qualifications/Skills:

• Strong organizational skills
• Attention to detail
• Integrity, discretion, and respect for confidentiality and privacy
• A dedication to preserving information and materials
• Adept typing, word-processing, and data entry skills
• Clear handwriting
• Ability to read and understand a wide range of materials
• Verbal communication and interpersonal skills
• Research and critical thinking skills

Education, Experience, & Licensing Requirements:

• Knowledge of basic office and administrative software such as MS Office
• Experience working in an office setting
• Previous clerical experience
• Experience working with file-keeping software or cloud storage a plus

We are a world-renowned academic medical center, and strive to improve the health and well-being of people through research, education, clinical care, and community service. ... We embrace the opportunity to teach others, to learn from our partners, and to care for patients with skill and dignity.