Executive Assistant/HR Specialist

Some challenges we need your help solving

• Administrative assistance, such as writing and editing e-mails, drafting memos, PowerPoint presentations, and preparing communications on the executives’ behalf
• Maintaining comprehensive and accurate records
• Minor accounting
• Onboarding new hires including orientation.
• Adding employee benefits
• Identify, recruit, and onboard new channel partners within assigned territory.
• Assist in partner marketing activities such as tradeshows, campaigns, and other promotional activities.
• Coordinating interviewing, recruiting, references, and documentation for staff.
• Assisting in developing policies and procedures.
• Coordinating exit process for departing staff.

Your role 

• Act as the point of contact among executives, employees, clients, and other external partners
• Manage information flow in a timely and accurate manner
• Manage executives’ calendars and set up meetings
• Make travel and accommodation arrangements
• Rack daily expenses and prepare weekly, monthly, or quarterly reports
• Be a trusted partner to the executive team
• Format information for internal and external communication – memos, emails, presentations, reports
• Organize events and off-site meetings
• Take minutes during meetings
• Organize and maintain the office filing system
• Onboard new employees
• Organize HR files and information

Executive Assistant/HR Specialist skills and qualifications

• Excellent verbal and written communication skills
• Organization and time-management skills
• Knowledge of the US Health system and latest technologies used by health providers, health payors, and employer wellness is a plus
• Ability to meet deadlines under pressure
• Work experience as an Executive Assistant, Personal Assistant or similar role
• Excellent MS Office knowledge
• Outstanding organizational and time management skills
• Familiarity with office applications (e.g. e-calendars, ERP systems)
• Excellent verbal and written communications skills
• Discretion and confidentiality

Experience Requirements

• High School degree
• 3-5  years experience in HR or Administrative Assistant
• Experience working in start-up environments is a plus
• Experience in healthcare or employee benefits a plus
• Ability to occasionally travel
• Passion for excellent Customer Service
• Strong interpersonal communication (Both verbal and written)

Join a remote-first organization with a culture that provides a high level of autonomy.

Compensation

We offer competitive salaries and benefits that include comprehensive health coverage, stock options, and a variety of virtual social team events. Healthbook Plus wants to be the best place you have worked, and we are open to creative compensation packages.

HealthBook+ uses the latest technologies to manage healthcare securely using blockchain, predictive artificial intelligence, and machine learning. Our platform integrates electronic health information like claims, labs, X-rays, prescriptions, and health determinates to create a customized AI-driven experience to manage the healthcare experience. We make healthcare accessible, secure, and convenient.

The company is entering its first growth chapter with an increased focus on our employee health and wellness predictive health tool suite. We anticipate growing our team to align with our proactive and predictive health platform that guides people and pets to their next best health decision that can be securely shared.

• We care about our mission of improving our clients’ lives first and foremost 
• We are kind, empathetic, and scrappy  
• We love working collaboratively but we also know how to GSD.
• We have high autonomy, and we trust one another 
• We help one another level-up every day and we love learning and growing
• We focus on the problem, not the person 
• No surprises- open communication always on all issues
• Go the extra mile to ensure premium customer service for partners and customers