The company, is opening an office in Frankfurt, Montreal and Tokyo. These execs support the establishment of a global footprint for the company, and to promote the work of the company in conjunction with offices around the world. They often travel to international offices and meet with stakeholders.
Act as the primary point of contact for requests for each executive from both internal staff (eg other support staff, senior management and Trustees) and external stakeholders (eg officials from government, senior figures from regulatory, accounting and other international bodies), including:
Fielding calls and correspondence.
Accurately relaying messages.
Responding to queries and requests appropriately.
Working with other departments to coordinate and document speaking engagements.
Provide administrative support to the both executives (and other staff as required), including:
Extensive, complex diary management across multiple time zones.
Scheduling a range of meetings and events, often in coordination with multiple internal and external participants internationally, requiring regular liaison with internal and external counterparts to co-ordinate availability.
Assist administrative team in managing meeting/event logistics, including meeting technology access, organising venues/meeting rooms
Managing incoming emails, post and correspondence and drafting appropriate responses.
Compiling, producing and circulating documents and managing files/records in line with the Foundation’s IT policies and procedures.
Processing expenses and credit card reconciliations.
Manage extensive, detailed and frequently changing national and international travel arrangements, including:
Booking transport and accommodation, applying the Foundation’s travel policy.
Securing visas and other travel documentation.
Assist the executives in coordinating, and preparing for external engagements and speaking events
Assist with the preparation and production of reports, presentations and other materials for internal and external use
Undertake research, analysis and project work on a range of issues
Take minutes and notes of meetings for internal information, circulating and following up on action plans where needed
Support other administrative staff with tasks and projects and tasks as required.
Required skills and experience
Previous experience of supporting a senior-level executive in an international environment and managing complex and frequently changing travel and meeting arrangements across time zones is essential.
Excellent organisational and administrative skills, combined with a high level of attention to detail and accuracy.
Ability to work collegially with others and effectively engage with staff and stakeholders at all levels, both in-person and remotely.
High level of autonomy and resourcefulness and strong problem-solving skills.
Ability to work flexibly, remain composed under pressure, respond to changes and conflicting demands constructively and prioritise work appropriately.
Excellent oral and written English language skills; ability to draft clear, succinct and appropriate correspondence and documents.
High level of integrity and professionalism; ability to handle confidential or sensitive matters with discretion and to exercise judgement to determine the appropriate course of action, referral or response.
Proficiency in MS Office (Outlook, Word, Excel, and PowerPoint) is required.
Preferred skills and experience
A bachelor’s degree in Business Administration or related field
Bilingual in both French and English
Based in Denver (1st choice), $100-110K/ San Francisco (2nd choice) Company Description:
Kindred Communications is boutique direct-hire placement headhunting firm with a focus on diversity and inclusion tech placement. We strive to diversify the workforce once placement at a time.