BOLD is hiring an EXECUTIVE ADMINISTRATIVE ASSISTANT to provide personal and administrative support to our co- Chief Executive Officer (CEO). The ideal candidate must be a detailed oriented individual who can demonstrate initiative, flexibility, teamwork, great judgment and anticipate and resolve problems before they escalate.
Support the co-CEO for a wide variety of personal related tasks, including but not limited to personal errands, managing household staff, scheduling household repairs, appointments, etc.
Maintain co-CEO’s email, calendar, and schedule. Attend meetings to ensure agenda items are noted and followed up on.
Ensure a strong understanding of his priorities to gracefully balance the requests.
Draft Executive Team communications, email responses, meetings, and follow-up on deliverables as needed.
Prepare presentations for internal and external use, coordinating inputs from the functions and locations.
Provide admin support to visitors.
Be available to provide assistance after work hours and weekends for urgent matters.
Financial management, including detailed spreadsheets on travel/personal expenses, invoices, processing expenses/payments through the company or home expense system.
Lead and manage all special projects as requested by the CEO. Track and follow-upon due dates ensuring results are delivered per commitment. Keep co-CEO apprised of progress.
Provide project management support for all relocation details.
Strong partnership and collaboration with other company E/As.
Bachelors’ Degree (Business Administration, Accounting, Marketing, Management or Finance) or equivalent experience.
5+ years as an Executive Administrative Assistant to a CEO/C-Level executive(s).
2+ years as a Personal Assistant for top-level executive or high profile individual/family.
Strong finance and math skills.
Experience with being the lead in managing customer/investor/shareholder meetings and managing the perception and interface with external audiences to positively represent the company and the CEO.
Strong experience with Microsoft & Google Office Software (MS Outlook, Word, PowerPoint, Excel, Google Sheets, Gmail, etc.).
Handle office resources: PC, Copier, Teleconference, Scanner, Videoconference, etc.
Detail oriented and thorough in communication and financial record keeping.
Organized, timely, effective and the ability to adapt to change.
Have a drive for results, look for new challenges, tasks and ways to self-develop.
Judgment and ability to prioritize requests and people, understand the co-CEO’s priorities to gracefully balance the requests for his time.
Strong teamwork skills across all levels of the business.
Experience creating and communicating new processes.
Maintain confidentiality and handle confidential information with discretion and diplomacy.
Works well within time constraints with little or no supervision.
Available to assist after work hours in situations such as travel and schedule change.
Fully bi-lingual in English and Spanish.
Ability to travel.
Prefer a mix of experience with larger companies, startups or venture capital firms.
BOLD is a fast-paced, innovative company full of smart, committed people who are passionate about our products and love helping people find the career of their dreams. We balance work and fun while continuing to build a successful, fast-growing company that is changing the way people get jobs.
Our vision is to revolutionize the online career world by creating transformational products that help people find the careers they love and reach their full potential.
BOLD is an equal opportunity employer. All persons will receive consideration for employment without regard to race, color, religion, gender, pregnancy, national origin, ancestry, citizenship, age, legally protected physical or mental disability, covered veteran status, status in the U.S. uniformed services, sexual orientation, gender identity or expression, marital status, genetic information or membership in any other legally protected category.
Qualified applicants with arrest and conviction records will be considered for the position in accordance with San Francisco’s Fair Chance Ordinance.