The Administrative Coordinator provides high-level support for the Equity Now executive management team, including heavy calendar management and successful coordination of business meetings. They serve as a liaison between the executive and other departments within the organization. They exercise independent judgment in the resolution of administrative problems. They prioritize and manage multiple projects simultaneously with little or no supervision.
Essential Duties and Responsibilities
The essential functions include, but are not limited to the following:
Managing executive calendar, requiring interaction with internal and external executives and assistants to schedule a variety of business meetings
Handling incoming and outgoing phone and electronic communications on behalf of executive management; routing incoming calls to appropriate party quickly and efficiently
Arranging travel arrangements and reservations for executive management as needed
Independently creating well-organized, grammatically correct memos and reports for distribution to members of various departments
Assisting with special events planning
Using various software applications such as spreadsheets, relational databases, statistical packages, and graphics packages to assemble, manipulate, and/or format data and/or reports
Maintaining the highest level of confidentiality
Exercising administrative judgment; assuming responsibility for decisions, consequences, and results impacting staff, costs, and/or quality of service within the functional area
Performing other duties as assigned
Minimum Qualifications (Knowledge, Skills, and Abilities)
Five years or more of experience as an executive administrative assistant
Working knowledge of Microsoft Excel, Word, PowerPoint, and Outlook
Demonstrate interpersonal skills and proficiency in business vocabulary to effectively represent the executive and the company to outside parties
Excellent interpersonal, oral, and written communication skills
Excellent writing, proofreading, and editing skills
Physical Demands and Work Environment
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the functions. While performing the duties of this position, the employee is regularly required to talk or hear. The employee frequently is required to use hands or fingers, handle or feel objects, tools, or controls. The employee is occasionally required to stand; walk; sit, and reach with hands and arms. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this position include close vision, distance vision, and the ability to adjust focus. The noise level in the work environment is usually low to moderate.
Equity Now, Inc. is an organization founded to expedite change.
Equity Now's efforts are focused on discovering, planning and implementing innovative solutions for pathways of building equity in the community.
Our efforts are strategically focused on the growing number of families fighting for economic and educational equity.
There is a growing recognition of the importance of equity to economic development and upward mobility. High-quality education improves long-term academic and economic outcomes for children and communities. Therefore, Equity Now is committed to nurturing the full capacity of communities, helping them achieve their full economic and academic potential.