LOCATION: Remote, but NYC, LA or Bay Area are preferred
APPLICATION DEADLINE: February 27th, 2019 @ 11pm ET
FAQs: Please read our FAQs in advance of applying: http://bit.ly/ATWChiefofStaffFAQ
APPLY HERE: https://bit.ly/2Ug4WBd
AT THE WELL CHIEF OF STAFF
At The Well is looking for a calm, clear systems-thinker to organize and actualize our growth as our founding Chief of Staff. Where others see ambiguity, this person sees an opportunity for structure. Our Chief of Staff must be:
An expert project manager (5 - 10 years experience)
An experienced people manager (2 - 5 years)
Both highly strategic and operational
WHAT YOU’LL DO AS CHIEF OF STAFF
As our Chief of Staff, you will:
Be our operations guru;
Manage and grow our team and their work; and
Learn, innovate, and grow with us!
1. Be Our Operations Leader
Own Company Operations: You will take full accountability for a portfolio of functions: Executive Support, Database Management, Product Distribution, Organization Management, People Management, and Finance & Operations.
By 2020, you will grow into fully owning fundraising, board management, legal and finance, and in the interim, support Sarah and our consultants in their execution of these domains. You’ll be responsible for ensuring every domain has clear goals, resources, and measures of success. By 2020, you will also take over research and evaluation.
Organize and Manage Internal Workflow & Communications: You will help team members design cross-functional workflows, and centralize those workflows into a single organizational management system. You will organize and manage our Slack channel and create and implement new systems that make us work smarter. You will be responsible for iterating on the organization’s operating dashboard, and transforming it into a tool for company-wide clarity and management
Execute Current and Future Operational Plans: You will manage the execution of our current operational plan and associated projects (i.e. organizational goals, budget and operating calendar). You will oversee the annual operational planning process for fiscal year 2020, working with the board, our finance consultants, and Sarah Waxman.
2. Manage Our Team and Their Work
Manage Consultants & FTE: You will become the reporting manager for at least three and up to seven part-time consultants (including finance, legal, admin, brand and content consultants, community organizers, and another one to two full-time hires in 2019), managing their work and communication flow for Sarah and including her only when necessary.
Manage Our Growth: You will support Sarah in hiring additional part- and full-time employees to take on bigger projects when necessary, and scoping and hiring for additional roles as we grow.
Organize, Uplift and Manage our Team: You will manage a growing roster of remote consultants and allies. It will be your job, in close partnership with Sarah, to transform this group of rockstars into a high-functioning global team. You will also be responsible for strengthening the communication loop between the team and Sarah, ensuring balance, communication, and transparency.
3. Learn, Innovate, and Grow with Us
Learn and Innovate: You will be our research and evaluation leader even though others will be explicitly focussed on this. You will improve processes, see opportunities, learn quickly and voraciously, and bring all of that back into At The Well to help us become better, faster.
Growth with Us Long Term: The responsibilities of this role will grow for 2020 to include direct oversight of our circles strategy, including the management of at least one full-time employee. Over time, for the right hire, this role has the potential to take on more direct people management and more direct accountability for core business functions. This role has the ability to evolve into a COO role over the next two to five years, and preference will be given to candidates able to jump or grow into that capacity sooner.
YOUR EXPERIENCE AND EDUCATION
You have at least 5-10 years of prior related work experience.
You have Done. This. All. Before.
Operating in quarters and fiscal years is your jam.
You love building and managing teams.
You have prior experience working with database programs and software (such as Microsoft Excel, Outlook, Salesforce)
You are a spreadsheets person who has worked successfully with non-spreadsheets people.
You have experience working directly with a founder or CEO
You have worked in a fast-paced, growing start-up environment and LOVED IT.
Some weekend and evening work or travel may be required
Ability to travel to periodic in-person meetings in various U.S. locations
Ability to travel for up to a week at a time
Working with others virtually who are based in various time zones globally
COMMITMENT AND COMPENSATION
This is a full-time role with healthcare, location flexibility (preference given to those based in San Francisco, Los Angeles and New York), and work time flexibility to support the positive mental and physical wellness we exist to inspire. Compensation will be commensurate with experience and location within a range of $65k-$75k.
HOW TO APPLY
Candidates must start the application process HERE no later than Monday, February 25th at 11pm EDT. A complete application requires that you do two things:
Resume/Profile + Questions: Upload your resume and answer a few, short questions. Note: Should you move forward in the process, your responses to these questions will be read by every member of the selection committee, including the Founder, so please take the time to respond thoughtfully.
Video Interview: We will email you an invitation to a one way video interview shortly after you complete your online application, which needs to be completed by Wednesday, February 27th at 11pm EST. Our candidates love this flexibility because they get to complete the first part of our screening process whenever and wherever they want and on their schedule!
At The Well recognizes and supports individuals from a broad range of experiences and backgrounds. All qualified applicants will be considered for employment without regard to race, color, religious creed, sex, national origin, ancestry, citizenship status, pregnancy, childbirth, physical disability, mental and/or intellectual disability, age, military status or status as a Vietnam-era or special disabled veteran, marital status, registered domestic partner or civil union status, familial status, gender (including sex stereotyping and gender identity or expression), medical condition (including, but not limited to, cancer related or HIV/AIDS related), genetic information, or sexual orientation.
This job description reflects At The Well’s assignment of essential functions and qualifications of the role. Nothing herein restricts management's right to assign, reassign or eliminate duties and responsibilities to this role at any time
At The Well is an international network that exists to unify ancient Jewish wisdom and modern health science for women everywhere. What began as a project to update resources for the ancient ritual of Rosh Chodesh, the marking of the new moon, has now evolved into a women’s wellness organization. At The Well is quickly becoming the premier Jewish voice in the wellness world and the premier wellness voice in the Jewish world through:
Culture: We mix ancient Jewish wisdom with modern science and make it mainstream by creating trainings, physical products, events, and campaigns that integrate health and holiness.
Circles: We have sparked and continue to support a network of 140 communities meeting for Rosh Chodesh in over seven countries around the globe.
Content: We create and distribute webinars, zines, blogs, and videos that connect the dots between Jewish spirituality and women’s mental, emotional, and physical health.
Founded in 2016, our budget has nearly doubled in size each year since our founding and we forecast 300% growth next year and 30% growth for the following two years. With a strong strategic plan in place, the next two years are about catalytic growth for our network and impact. We aim to keep our team small, and our network empowered. You would be joining the team as the second full-time hire to work as a partner with founder and chief executive, Sarah Waxman