This position is responsible for performing administrative and secretarial duties in support of permitting, inspections and code enforcement.
Responds to telephone and walk-in inquiries and provides information regarding annexation, zoning, business licenses, building permits, property maintenance codes, plan review, soil erosion, and inspections; refers other matters and questions to the appropriate staff member.
Point of contact for the city in regards to I-Works.
Establishes and maintains department filing system.
Assists with the preparation of the annual department budget; monitors revenues and expenditures under the current budget.
Screens incoming calls to the Director and assistant Director of Building Services.
Schedules and prepares materials for department head meetings and plan review conferences.
Have to be updated with current state legislature from the Director of Building Services.
Works with software provider to coordinate updates to department reporting system, including attending seminars, updating procedures and informing staff on changes
Works with GIS, Zoning and County Organizations in Issuance and corrections of addresses for residential developments and commercial buildings.
Relays messages and directives to department staff.
Maintains and updates department policies and procedures manual.
Composes correspondence, memoranda, and reports regarding Code inspection activity, licensing and permits; generates reports for government agencies, City Manager, Mayor and Council, and auditors as requested.
Schedules inspections with contractors and/or homeowners.
Provides information to developers, contractors and/or homeowners concerning permit and inspection processes and requirements.
Opens and sorts department mail.
Processes permit applications, including residential, commercial, building, land disturbance, grading, foundation only, mobile home, house moving, construction trailer, electrical, heating and air, and occupancy requests.
Calculates and collects permit fees.
Creates deposits and logs department collections into proper system.
Prepares & Processes certificates of occupancy, letters, memoranda, complaints, and other correspondence; prepares and edits forms and brochures.
Notifies local utilities providers of approvals.
Maintains and updates the department contractor database.
Works with developers on process for new projects, making them aware of proper documentation needed, accepts construction drawings from contractors.
Maintains records of permits sold and inspections performed.
Prepares residential, commercial, and new business occupancy permits.
Prepares and distributes annual newsletter informing contractors of policy and procedure changes, business license and permit applications, and other relevant information.
Assists code inspector in communicating with citizen’s/property owners wishing to report a concern and what steps can be taken.
Performs other related duties as assigned.
KNOWLEDGE, SKILLS and ABILITIES:
Knowledge of modern office practices and procedures.
Knowledge of city policies and ordinances, including personnel and purchasing regulations.
Knowledge of state laws regarding notifications.
Knowledge of relevant city codes related to the issuance of permits.
Knowledge of the geography of the city, including subdivisions, roads, and street names.
Knowledge of department policies and procedures and relevant city policies and procedures.
Knowledge of basic bookkeeping, and skill in oral and written communication
Skill in organizing and prioritizing work.
Skill in dealing with the public.
Skill in interpersonal relations.
Administrative and Permit Coordinator, Community Development
Skill in operating a computer, typewriter, copier, calculator, facsimile machine, scanner, and multi-line telephone
Skill in the use of a personal computer and various spreadsheet, word processing, and database software packages.
SUPERVISORY CONTROLS: The Building Official assigns work in terms of general instructions. The supervisor spot-checks completed work for accuracy and the nature and propriety of the final results. GUIDELINES: Relevant state laws, city zoning and other ordinances, and city and department policies and procedures. These guidelines are generally clear and specific, but may require some interpretation in application.
COMPLEXITY: The work consists of related administrative, secretarial, and clerical duties. Conflicting priorities contribute to the complexity of the work.
SCOPE AND EFFECT: The purpose of this position is to provide administrative and secretarial support to the department. Successful performance facilitates the effective and efficient operation of the department.
PERSONAL CONTACTS: Contacts are typically with co-workers, other city employees, contractors, developers, and the general public.
PURPOSE OF CONTACTS: Contacts are typically to give and exchange information, resolve problems, and provide services.
ADA Requirements: Individuals applying for a posted position must be able to perform the essential functions of the position with or without reasonable accommodations.
PHYSICAL DEMANDS: The work is typically performed while sitting, standing, walking, or stooping. The employee occasionally lifts light objects.
WORK ENVIRONMENT: The work is typically performed in an office that is sometimes noisy.
Ability to read, write and perform mathematical calculations at a high school level or equivalent
Associate degree in business
Sufficient experience to understand the basic principles relevant to the major duties of the position, usually associated with having had a similar position for one to two years.
Position will be open until filled.
City of Kennesaw-Growing City, Growing Careers
From its pre-Civil War beginnings in the 1800s, to its current reputation as a Best City to Live In, Kennesaw has been recognized throughout the U.S. for its standards of excellence and quality of life. Kennesaw has grown to a community of 36,000 residents within a 9-square-mile area. Located 26 miles north of downtown Atlanta near I-75, Kennesaw has taken advantage of its convenient location and the willingness of its employees to provide a strong base of services to businesses, residents, and visitors alike.
The City of Kennesaw is an Equal Opportunity Employer and the Kennesaw Police Department actively recruits any qualified person regardless of race, color, religion, national origin, sex, or age.
We participate in the E-Verify program as required by law. To find out more, visit. www.everify.gov