Assistant Scheduler

General Job Description: Assist in all aspects of job scheduling throughout each of the inline facilities as required.

Order Entry:

• Processing order entry requests through the OE Portal.
• Verifying sales totals vs estimate.
• Check Inline schedules and assign production dates to an order.
• E-mail new job details (Firm Order Document and Estimate) to CSR’s and Sales.
• Set-up Inline jobs in Technique and issue Tasks to Technique schedule.
• Reach out to accounting for credit approvals on required orders.

Scheduling:

• Assist Inline Schedulers with scheduling tasks on a day to day basis.
• Manage the daily Inline schedules when Inline Schedulers are out on vacation or during an emergency.
• Monitor Inline presses throughout the day, and adjust/update the Technique schedule as needed.
• Conduct daily morning production meetings when required.
• Update Scheduling Team on Job Status during the daily Scheduling Team facilities conference call.
• Print and distribute daily schedules.
• Check on paper status with Shipping department or Senior Materials Analyst for upcoming jobs to ensure paper delivery is on time for the current schedule.
• Check with CSR’s on status of current jobs/projects in the schedule.  Update schedule based on current status.
• Create print and bindery schedules for Sales as needed for potential new orders (Schedule Checks).

Other tasks:

• Prepare Inline Capacity report for the weekly Loading Meeting.

Continuous Improvement:

• Continue to learn and understand Inline procedures, workflows, and terminology.
• Develop an understanding of basic bindery procedures, workflows, and terminology.
• Develop an understanding of basic sheet-fed & digital printing procedures, workflows, and terminology.
• Provide a career path by providing internal and external training and education.

Skills, Experience & Qualifications

• 2 to 3 years related experience and/or training; or equivalent combination of education and experience.
• Knowledge of Microsoft Office products.
• Excellent verbal and written communication skill.
• Must have fortitude to work in a fast paced, manufacturing environment.
• Excellent Organization skills and good attention to detail.
• Able to handle multiple tasks with capability of prioritizing and planning work activities

Work Environment:

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, copiers, scanners and smartphones.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets and bend or stand on a stool as necessary. 

SG360° has been delivering innovative direct marketing communications for more than 60 years. We leverage the power of print to create connected experiences, pushing the envelope to deliver inspired communications that are touched, shared and remembered.