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Administrative Assistant work under the direction of Rolling Forming Manager, ensuring all tasks are completed accurately and efficiently to meet project objectives. The Administrative Assistant may be responsible for creating contracts, enforcing the regulations of said contracts, and coordinating major projects. At times, they may maintain budgets and conduct project meetings.
Essential Job Functions:
• Provide administrative and logistic support to the Project Office. • Assist with special projects and reports as needed. • Establish and maintain the project’s information management system. • Provide logistical support for all project training courses, seminars and workshops. • Receive screen, log and route correspondence, attach necessary background information and maintain follow-up system for action and deadlines. • Prepare tracking documents for meetings, and update tracking tools regularly. • Assist in arranging programs for in-coming and outgoing official missions, make appointments with project stakeholders, including logistical arrangements and secretarial assistance. • Follow up with the implementing partners and sub-contractors for progress report, submission of reports and recent data on target group and other information material.
Qualifications:
• High School Diploma or equivalent preferred
• A minimum of 4 years’ experience in the construction field
• MS Office
In addition to the functions listed above, the employee is expected to: exercise honesty, integrity and respect with all clients and co-workers, maintain a professional appearance and demeanor, demonstrate a positive attitude, communicate effectively with co-workers and clients, work with accuracy, efficiency, and attention to detail, maintain good attendance by working when and where directed, work safely in compliance with all safety policies, respect the work environment and keep it as neat and clean as possible, and exercise initiative to learn
new skills and tasks and to help co-workers when possible. The employee is also expected to perform such other duties and functions as required and assigned from time to time.
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