Administrative Assistant

Take your next step in your ADMINISTRATIVE CAREER with, 1st Step Accounting!

If you are looking for stability and working in an office that is buzzing with action, this job is for you!

 

Our client, 1st Step Accounting is seeking an Administrative Assistant to join their dynamic team of 3 at 1st Step Accounting. The primary responsibilities include managing and organizing email inboxes, serving as the main point of contact for virtual clients and office visitors, collecting and organizing documents for tax preparation and bookkeeping, coordinating company calendars, and overseeing office operations. The role reports directly to the CEO and requires excellent organizational skills, strong communication abilities, and discretion in handling confidential information.

 

THE TYPE OF WORK THAT YOU'LL DO

• Manage and organize three email inboxes, ensuring timely responses and delegation of emails.

• Act as the main first point of contact for virtual clients and visitors, providing exceptional customer service.

• Collect and organize documents from clients for tax preparation and monthly bookkeeping activities.

• Coordinate and manage the company calendar, including scheduling appointments and meetings.

• Maintain and update Standard Operating Procedures (SOPs) for the company.

• Oversee office supply inventory and ensure a well-stocked and orderly office.

• Receive and manage incoming packages and mail.

• Assist in various administrative tasks, including document preparation, filing, and data entry.

 

THE SCHEDULE AND WORKING CONDITIONS

• Schedule: Monday - Friday, 10-6 or 9-5

• Virtual Work: <10% of the time; mostly in-office position

• Job involves prolonged periods of sitting, requiring consistent use of a desk and computer

• Confidentiality and Access: The position involves working with sensitive information; confidentiality is crucial. Criminal background checks are required

• Location: Must reside in the local commuting area | Baltimore, MD 21239

 

COMPENSATION AND BENEFITS:

• Base Salary Range: $55,000-$65,000

• Benefits: 401(k) plan with 6% match (vested after 1 year), QSEHRA Health insurance reimbursement up to $400/month, 2 weeks PTO

 

WHAT MAKES THIS ADMIN ASSISTANT SUCCESSFUL

• At least 2 years of previous experience handling administrative tasks independently

• A desire to always learn new technology with proficiency in Microsoft Office, Google Workplace products, and CRM

• Thrives on collaborating with others and adept at handling responsibilities upwards

• Excellent digital organizational skills

• Capacity to handle manage multiple projects and timelines 

• Demonstrated success with verbal and written business communications 

• Experience handling confidential information with discretion

• Minimum High school diploma but some college, preferred

• Industry knowledge and/or background in accounting or tax services, preferred

 

WHY CHOOSE 1ST STEP ACCOUNTING?

1st Step Accounting is a fast-paced, vibrant and growing firm dedicated to making accounting less taxing for small business owners across the US. We embrace technology, value our smart team members, and take pride in assisting clients with their accounting and tax needs.

 

INTERVIEW PROCESS

• Projected Start Date: February 2024

• Interview Process: 2-3 phone and video interviews

• Final candidates will need: 3 professional references (at least 1 supervisor), criminal background check, and a brief   business writing sample ( approx. 15 minutes) 

Company Description:
Career Image Solutions works on behalf of companies to assist them in their HR and recruitment efforts. We are not a staffing agency and believe in total disclosure of the company to which you are applying to so you can do the research.  To review more of our open positions, check out www.career-image.com.

Career Image Solutions, LLC (CIS) is a full-service human resources firm that assists companies with HR services including recruitment.  We are not a staffing agency but instead, we serve as the external HR department for our clients. 

As an applicant, you can be confident that our job search is active and that all of our clients exhibit our core values of excellence and integrity.