Administrative Assistant

Administrative Assistant is responsible for creating an exceptionally calm and professional office environment by performing clerical, general office, and reception functions of the agency. The position provides general administrative support services to staff as well as administrative support for agency events. This is a full-time, non-exempt position, reporting to Management.
Responsibilities

The duties of this position include and are not limited to the following:

• Answer calls on the business and helpline during business hours, maintain message logs, respond to general inquiries, and direct calls to the appropriate parties.
• Manage phone system messages and updates.
• Greet the public in a consistent and personable manner, receive visitors and ascertain the nature of business, escort visitors to the appropriate person or advocacy room when appropriate.
• Maintain a clean and professional environment in the agency by continually straightening and organizing the lobby, kitchen, hallways, meeting rooms, entryway, the outside front en- try, and public bulletin boards.
• Process all incoming and outgoing mail.
• Maintain staff schedules and client appointment calendar.
• Process incoming administrative work requests.
• Maintain accurate and current office files, both electronic and paper.
• Word process, photocopy and file to meet agency and program needs.
• Enter and compile data in agency databases, including client and donor databases.
• Professionally represent the agency in written and verbal communication. Ensure accuracy and completeness with regard to spelling, grammar, composition and format in written cor- respondence.
• Organize meetings and appointments as necessary.
• Manage office inventory in a cost-conscious manner with the assistance of the Executive Ad- ministrative Assistant, and place bi-monthly orders.
• Organize and maintain ongoing office supply inventory, determine supply needs and make purchases in a cost-conscience manner.
• Research and recommend office equipment as needed.
• Supervise office volunteers and interns as necessary.

• Maintain in-depth knowledge of office equipment functions and ensure proper mainte- nance.
• Maintain current information on vendors
• Perform background checks on vendors and volunteers annually and as-needed.
• Ability to establish and maintain effective working relations with staff and associates.

• BA or BS Degree in related field preferred
• A minimum of 2 years of experience with increasing levels of responsibility required.
• Excellent verbal and written communication skills.
• Ability to establish and maintain effective working relations with staff and associates.
• Commitment to respecting individual differences and serving diverse population.
• Positive, problem solving attitude with a willingness to provide and seek guidance from team members.
• BHHSBR is committed to respecting and reflecting diversity.
  
  Berkshire Hathaway Bayside Realty Mission

We are dedicated to providing world-class service and market-leading expertise to our

clients. We are passionate about providing the extra value that others simply will not.

Fanatical integrity and consistently impressive results will be the signature of our service.

Our collaborative spirit and desire to grow will help us achieve the goals we set. We will

make the families we serve feel special, creating raving fans, and help them truly win.

This position pays $41,720—$45,892 per year. Starting pay is generally offered within the beginning third of the pay range. Overtime pay is $40-$44/hour and additional bonuses.

BHHSBR offers employee medical benefits, retirement, an employee assistance program, paid sick leave, and paid vacation.

The HomeServices of America enterprise is comprised of an ever-expanding family of market-leading real estate brokerages, mortgage companies, settlement service providers, insurance companies, corporate relocation and affiliated businesses and we are the owners of the Berkshire Hathaway HomeServices and Real Living Real Estate franchise networks.