Administrative Assistant

The Administrative Assistant is responsible for various duties throughout the company.This position requires enthusiasm, creativity, and demonstrated communication and proofreading skills.

RESPONSIBILITIES OF THE POSITION

• Assist with the planning and coordination of a range of marketing support activities such as mailings, meetings and special events.
• Preparing presentations, reports using PowerPoint, Excel and Word.
• Special projects requiring online research and compilation of data.
• Language editing, proofread and format proposals and documents.
• Manage calendars. Scheduling, planning and coordinating internal & external meetings.
• Process credit card and check payments.
• Generate month end reports and reconcile receivables.
• Bind proposals and reports.
• Update client contact database.
• Fulfill client orders.
• Respond to client phone calls and emails.

REQUIRED EXPERIENCE AND SKILLS

• Attention to detail
• Strong knowledge of Microsoft Office: Excel, Word, PowerPoint
• Strong online search skill
• Strong written and interpersonal communication skills
• Experience in proofreading and formatting complex documents

QUALIFICATIONS

• Associate or Bachelor degree in Business, Communications or Marketing
• Conscientious and flexible, great work ethic, sense of humor and team-player attitude
• Strong interest in customer service and marketing
• Project management skills and experience

COMPENSATION

• Depending on experience. Please submit pay expectation.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The employer will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

Allies for Children builds alliances and serves as a bold voice for policy and practice changes that improve the wellbeing of all children in Allegheny County.

Each child has the opportunities and assistance necessary to develop into a healthy, educated and contributing member of the community.

Allies for Children builds alliances and serves as a bold voice for policy and practice changes that improve the wellbeing of all children in Allegheny County.

Be a voice for children: Make our work putting the needs and interests of children at the center of policy discussions.

Use data and evidence: Ensure that public policy recommendations are based on the best available evidence to strengthen validity.

Work with all stakeholders in a respectful manner: Acknowledge the unique capacity each individual or group brings to the table and listen carefully to understand unique points of view.

Lead only when it is strategic: Follow when others are already effectively advancing the desired policy change.

Operate in a non-partisan manner: All policymakers, regardless of political affiliation, value children and have a role in advancing public policy.

Recognize alliances are about influence: Work in alliance to exercise influence and not dictate.

Work in a collaborative manner: Value those who came before us for their important contributions and join with them to make change.

Build, don’t burn bridges: Today’s opponent may be tomorrow’s ally.

Be passionate but never strident: Relationships are critical to advancing change.

Reach for high goals and take risks, but remain pragmatic: Understand that policy change is a long process with many steps, including setbacks and gains, and unexpected twists along the way.

Be accretive: Add value to the dialogue about children, rather than duplicating the good work of others.