Administrative Assistant, Regulatory Affairs

We have partnered with a large Manufacturing company in the Melville, NY area to provide them with an Administrative Assistant, Regulatory Affairs.

Please review the below description and if you are interested please contact:

• Vahidin Topcagic at vtopcagic@relevante.biz, 314-853-6670

Responsibilities of the Administrative Assistant, Regulatory Affairs:

To assist with various administrative tasks for the Regulatory Affairs (RA) Department, including general administrative support, assembly and archival of documentation and correspondence, purchasing and tracking of invoices versus budget, and scheduling and making travel arrangements for RA staff.

• Assists the team with the assembly of the electronic and paper documentation for renewals, new registrations, variations and all other types of submissions;
• Assists in the creation and input of documents in Expresso in support of regulatory filings and design history files.  This including scanning and filing various documents in Expresso
• Generate copies as required, both electronic and hard copy, for regulatory filings and design history files;
• Assists with archival of all the regulatory correspondence and documentation as hard copy files, electronically, and electronically within the Expresso system;
• Print, copy and assemble documents into files, binders, etc. as necessary, including that required for regulatory filings and design history files;
• Create indexes and tables of contents for documents, including regulatory filings and design history files;
• Manage files for contracts, Safety Data Exchange Agreements and other agreements as necessary;
• Generate contract and nondisclosure agreement requests;
• Assist in all the finance-related tasks for the Regulatory Department, including managing invoices and purchase orders in SAP, ensuring that they are assigned to the correct budget line, and obtaining signatures and forwarding to Accounts Payable;
• Provide general administrative support to RA by handling daily mail, incoming and outgoing, answering the telephone, and handling other general office inquiries;
• Responsible for maintaining a stock of office supplies necessary to the function of the unit and for ordering as necessary;
• Make travel, meeting and seminar arrangements for RA personnel as required;
• Expense reporting for RA management personnel;

Requirements of the Administrative Assistant, Regulatory Affairs:

• Accustomed to working in a team environment
• Capable of managing multiple tasks and projects simultaneously.
• Excellent communication skills, both verbally and in writing.
• High School Degree.
• Associates degree preferred
• Computer Experience: Microsoft Office including Excel, Word, PowerPoint, and Outlook, and Adobe Professional.  Experience with other software/database programs such as SAP, Documentum, Microsoft Visio, and Microsoft Project a plus.

H1B or OPT Visa's accepted.

Relevante is an innovative recruiting, staffing, and consulting firm. We help our clients find the best talent for their mission-critical positions and we help candidates find rewarding and enriching careers. Our consultative approach to solving resourcing challenges for our clients is driven by our industry-specific knowledge, our strong recruiting capabilities, and our agility.

We support our clients’ goals through results-driven execution, planning, and management of accounting and technology initiatives. Relevante’s resourceful and responsive teams bring deep technology and accounting expertise, thought leadership, and business-relevant solutions to each and every partnership. Our clients appreciate our can-do attitude, value our results, and keep coming back.

Founded in 2002, we have grown through a culture of operational excellence, a passion for client satisfaction, technology innovation, and a global, collaborative workforce that embodies the future of work. Our success is built on a clear strategic direction and a shared belief in its ability to shape your business landscape and accelerate business growth.