Accounts Payable Specialist

Position Description

• The Accounting Specialist is part of a team of dedicated professionals who process accounts payable for the City of Avondale.
• This support position is essential to the success of the entire organization as it provides the City with the resources needed to perform its mission.
• The Accounting Technician is a customer-oriented position.
• This position works with other departments in the City to resolve all accounts payable issues.
• The Accounting Specialist establishes and maintains effective working relationships with city employees and finds solutions to various payment problems.
• The Accounting Specialist acts as a liaison with vendors, businesses owners, and the public.

 

Skills Required

• Processes accounts payable including: verifying invoices, purchase orders, and required back up documentation; verifying authorized signatures; entering invoices into the accounting system; preparing reports and verifying accuracy of entries; reviewing account coding and making necessary corrections; attaching checks to back-up materials and submitting for signature; obtaining management approvals; mailing and/or delivering checks; submitting requests for wires and ACH transfers.
• Reconciles purchase order open balances to the encumbrance ledger remaining balances and coordinates with procurement to make appropriate corrective actions.

 

Experience Required

• Four (4) years of transaction processing experience.
• Reading Ability to read literature, books, reviews, scientific or technical journals, abstracts, financial reports, and/or legal documents.
• Ordinarily, such education is obtained in at the college level or above. However, it may be obtained from experience and self-study.
• Math Ability to deal with system of real numbers; practical application of fractions and percentages. Ordinarily, such education is obtained in high school up to college. However, it may be obtained from experience and self-study.
• Technical Skills Work requires the use of standard technical skills appropriate to the work environment of the organization.
• Human Collaboration Skills Work requires regular interaction involving exchange and receipt of information.
• Budget Responsibility Position has no fiscal responsibility Supervision Job has no responsibility for the direction or supervision of others.
• Freedom to Act The employee normally performs the duty assignment after receiving general instructions as to methods, procedures, and desired end results.
• There is some opportunity for discretion when making selections among a few, easily identifiable choices.
• The assignment is usually reviewed upon completion. Interpersonal / Human Relations Skills The incumbent in this position contacts others within the organization.
• These contacts may involve similar work units or departments within the City which may be involved in decision making or providing approval or decision making authority for purchases or projects.
• In addition, these incumbents work with individuals outside the City who may belong to professional or peer organizations as well as contracted benefit companies. Working with various state and federal agencies may also be required of the employee.
• Vendors and suppliers may also be called upon for information on purchases, supplies or products.
• Meetings and discussions may be conducted with customers, brokers and sales representatives.
• Employee must maintain regular attendance.
• Ability to work in a constant state of alertness and safe manner.
• Processes accounts payable including: verifying invoices, purchase orders, and required back up documentation; verifying authorized signatures; entering invoices into the accounting system; preparing reports and verifying accuracy of entries; reviewing account coding and making necessary corrections; attaching checks to back-up materials and submitting for signature; obtaining management approvals; mailing and/or delivering checks; submitting requests for wires and ACH transfers.
• Reconciles purchase order open balances to the encumbrance ledger remaining balances and coordinates with procurement to make appropriate corrective actions.

 

Education Required

• High school diploma or GED equivalency.
• Knowledge of general accounting.
• Ability to maintain confidentiality.
• Please let me know if you have any questions.

 

Additional Information:

• Valid Arizona Operator’s Driver’s License

Company Description:
vTech solution Inc. is a Managed IT Services firm based out of Washington DC with primary focus on Cloud Computing and Professional Services. vTech was incorporated in January, 2006 under the Commonwealth of Virginia as an IT Professional firm. vTech has experienced constant growth over the years and has developed various IT service capabilities by diversifying its service portfolio to IT Consulting, Enterprise Software Solutions and Cloud Computing Services to provide complete IT Managed Service offerings. Currently, we are one of the nation’s fastest growing private companies and have been consecutively named in INC. 5000 list for past three years. Our focus is to enhance level of success for our clients by offering highest quality services in efficient manner. We use the most advanced IT technologies and practices to add value to our client services. We specialized in core competencies which include Cloud solutions, Network Services, Security Solutions, Customized Application Services, System Integration and Professional IT Services such as Project Management, Staff Augmentation and IT Infrastructure Services. vTech Solution's unwavering dedication to results defines our brand. Our time-tested management processes, quality control methods, and state-of the- art work environment ensures that our clients' most complex projects are delivered on time, on budget, and on message. "vTech encourages and supports a healthy work-life balance for its employees. It offers a workplace where you can work with dignity and independence. vTech offers competitive salary and comprehensive benefits package. We offer tuition and training expense reimbursement and a flexible work schedule."