Accounts Payable Manager

Sequel Youth & Family Services seeking a driven, self-motivated Accounts Payable (AP) Manager for our Corporate Support Services office in Huntsville, AL. The primary responsibility of the Accounts Payable Manager position is to manage full cycle Accounts Payable and the Accounts Payable staff. The Accounts Payable Manager should be adept in identifying issues and resolving them timely. 

This role will be required to identify process areas that require improvement, provide solution recommendations and successfully implement the required changes. The Accounts Payable Manager ensures the department runs smoothly by providing strong leadership and guidance to streamline department processes and gain efficiencies, increase accuracy and reduce costs. The Accounts Payable Manager should act as a subject matter expert for all related AP functions and implement best practice solutions that include a focus on process optimization. 

Responsibilities include: 

• Manage full-cycle Accounts Payable and the day-to-day activities in a shared services environment.
• Develop, document, implement, and maintain systems, procedures, policies and controls for the accounts payable functions to ensure support of the Sequel facilities, adherence to company guidelines, GAAP, and Sarbanes Oxley requirements. 
• Review and resolve issues and requests from our Sequel facilities and internal departments in a timely manner while optimizing relationships.
• Develop and analyze routine metrics for the Accounts Payables department and utilize them to drive process improvements.
• Manage the AP staff areas of responsibility for vendor and facility assignments to ensure a balanced workload for all department roles. Assist employees with troubleshooting problem invoices.
• Perform Treasury operations; handle the Integrated Payables EFT/ACH processes; resolve Positive Pay Exceptions; and verify encashment of supplier payments via the Check Images application as needed.
• Maintain the Great Plains recurring payment set ups and review the Procure to Pay (P2P) process in Great Plains to increase efficiencies and support facilities as needed.
• Acts as a liaison between the company and internal/external auditors and accountants to provide requested information in a timely manner and to ensure that proper information is maintained for historical purposes.
• Manage aging and cash control reporting. Perform variance analysis during month end close.
• Handle internal and external escalation issues. Maintain relationships with suppliers to assist in resolving variances, account discrepancies and statement reconciliation issues.
• Manage, prepare and perform the annual 1099 reporting to the IRS process for compliance. Ensure timely completion of: 1099 Reporting, electronic filing setup and transmission, handling of B-Notices, and any necessary communications to the IRS including those regarding penalties. 
• Ensure timely tax filings. Ensure the proper recording and filing of consumer Sales and Use Tax and State Use Tax reporting.
• Develop and document business and system processes and suggest improvements to enhance system and staff efficiencies.
• File and remit unclaimed property for all states according to the dormancy period and other state specific regulations.
• Complete ad-hoc projects for management. Actively participate in weekly status meetings. 
• Assists Controllers and Director of Procure to Pay with year-end cash management initiatives.
• Interview, hire, develop, coach, train, motivate, assign job responsibilities and take any required performance improvement steps as needed for all staff members; ensure staff that cannot improve performance are disciplined as needed up to and including termination. Assess personnel performance; conduct yearly employee performance reviews.
• Develop necessary training manuals, procedures, quick reference guides, tips and tricks documents, videos and training materials as needed for the AP Department staff and team leads.
• Assist in month-end and year-end closings.
• Ensure accurate and timely financial postings to the general ledger system.
• Maintaining accurate and complete financial records.

The Must Haves: 

• Minimum high school diploma or equivalent; Bachelor’s degree in Accounting or Finance preferred.
• Minimum of five to seven (5-7) years of experience in Accounts Payable required.
• Minimum of two (2) years management experience.       
• Experience using Great Plains is preferred.
• Thorough knowledge of full cycle accounts payable procedures and management principles.
• Must be able to reconcile complex transactions.
• Must be able to set priorities, organize and accomplish tasks often within strict time limitations.
• Experience with an automated AP workflow system.
• Must be extremely organized and motivated, pay excellent attention to detail, and possess strong verbal, written, and computer skills, including a high proficiency in Microsoft applications.
• Must be able to multi-task, have a positive attitude, and a great work ethic.
• Strong organizational, problem solving and analytical skills, able to manage priorities and workflow.
• Possess excellent interpersonal and communication skills.

The Perks: 

• Medical, Dental, Vision, and Life Insurance after 30 days
• Employer- matched 401k after 60 days
• Sequel Benefits Advantage (Corporate discounts/supplemental benefits) 
• Paid Parental Leave 
• Education Assistance Program 
• Employee Assistance Program 
• Excellent Paid Time Off plans for balance of work/life 
• Daily Pay – get access to your funds when you need them! Pay day can be every day!

At Sequel Youth and Family Services, we work together today to build a brighter tomorrow. With a focus on providing programs for behavioral, emotional, or physical challenges, we proudly serve children and adults alike. Associates at Sequel Youth and Family Services enjoy giving back and getting more out of a career that positively impacts the community. If you’re a compassionate, motivated individual who’s looking for a truly meaningful career, we look forward to hearing from you.