Accounts Payable Clerk

Title: Accounts Payable
Location: 5729 Washington Avenue Racine, WI 53406

Duration: 6+ Months possible extension
Pay Rate: $25/hr on W2

Description:

• **Must have SAP Experience along with Accounts Payable Experience**
• The function of this position is to manage exceptions in the invoice processing process, when additional investigation is needed to resolve issues preventing payment. This includes work in MaxPost, SAP workflow, EDI and related error resolution.
• Must continuously work with individuals both within and outside of AP (Suppliers, Receiving, Purchasing, Finance, etc.) to solve problems and identify actions needed to resolve issues.
• Will also support more basic invoice processing when invoice volumes are high.

ESSENTIAL RESPONSIBILITIES:

• Review invoice information in SAP and complete invoice processing timely and accurately.
• Locate Purchase Order and Receipt information in the system and make an accurate match to invoices being processed.
• Exercise good judgment when selecting receipts for matching or when moving invoices to workflow or MaxPost for processing. Investigate exceptions that prevent invoices from being processed, including missing receipts, missing purchase orders.
• The employee in this position must process an acceptable amount of accurate invoices each week.
• The employee in this position must identify and communicate patterns of invoicing, purchase order, and receipt issues so corrective actions can be taken to prevent future issues from occurring.

JOB SPECIFICATIONS:

• The employee doing this work must be accurate and complete work timely to enable payments to vendors to be made by the due dates.
• The employee will need to determine what receipts and Purchase Orders should be matched to the invoice in order for it to be processed, using good judgment when determining if items should be matched to invoices.
• The employee will need use good judgment to determine when there is not enough information to process the invoice.
• The employee will need to understand how to process invoices in multiple systems, including entry of Ship Direct and Vendor Direct invoices.
• The employee will need to be flexible, to switch between systems as needed depending on where invoice volumes are highest.

Requirements:

• Experience using Microsoft Office is required.
• Must be able to work as part of a team.
• Must be flexible, to move between various invoice processing systems as needed.
• Must be attentive to detail and display a high level of accuracy.
• Must have excellent communication skills, both written and verbal.

Strong analytical and problem solving skills.

Smart IMS provides consulting services across a broad spectrum of technology and planning needs, including but not limited to: design, engineering, architecture, program/project management, business analysis & requirements definition, quality assurance, database administration, disaster recovery & continuity planning, cybersecurity, cloud solutions and on-call support services.