Transaction Coordinator

Spencer Realty, LLC is looking for a team playing real estate Transaction Coordinator. Must be able to work remotely. Position persona includes strong detail oriented individual looking for part-time hours in a fast-paced office. Able to set your own schedule and pace, but willing to do what is necessary to meet deadlines and exceed the expectations of clients and broker associates. Real estate experience is preferred but is not required. The ideal candidate will have prior experience in customer service and office administration with a strong background in executive support and attention to detail. You will be 100% committed to phenomenal customer service as well as understanding that success is not about any one individual but the entire team.

Essential Functions

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. This is not intended to be an all-inclusive list of job duties and the position will perform other duties as assigned.

• Oversee all aspects of buyer & seller transactions from executed purchase agreement to closing.
• Upload broker required paperwork as requested
• Communicate with transaction parties using CTM eContracts CRM to regarding transaction deadlines and tasks.
• Weekly follow-up with agents and compliance officer to collect missing paperwork and ensure timely closings.
• Coordinate title/escrow, mortgage loan and appraisal processes.
• Coordinate inspections and coordinate completion of repairs.
• Regularly update & maintain communication with clients, agents, title officer, lender etc.
• Submit all necessary documentation to office broker for file compliance.
• Coordinate moving/possession schedules.
• Schedule, coordinate closing process.
• Input all client information into client database system.

This is not intended to be an all-inclusive list of job duties.

Education and Experience

Equivalent combination of education and experience is considered.

• High School Diploma required.
• Strong knowledge of Microsoft Outlook , Word and Excel applications.
• Must have strong computer skills.
• Proficient verbal and written communication skills required.
• Effective, positive interpersonal skills are required.
• Must exercise strong customer service skills, and be able to work well independently.
• Ability to work effectively under aggressive deadlines required.
• Effective time management skills required.

Supervisory Responsibility

This position has no supervision responsibilities.

Licenses and Certifications

Colorado real estate license preferred.

Work Environment

While performing the duties of this job, the transaction coordinator will be working in a virtual office setting from home.

Spencer Realty, LLC is a boutique style real estate firm serving the Denver Metro area where quality is our culture.  At Spencer Realty, LLC, our focus is on building a strong foundation for high quality real estate transactions through client centered systems. We start with high level training for real estate brokers who are then provided with high quality tools and systems designed to enhance the buying and selling experience.  Our brokers enjoy an extraordinary level of professional fulfillment by exceeding the expectations of clients through a healthy, creative work environment with a respect for diversity and innovative ideas. Our uncomplicated approach ensures that our client’s receive the best possible real estate experience.  Our attention to detail enables us to resolve challenges that derail other transactions.  The final product is a perfectly tailored real estate experience that exceeds expectations.