Administrative Assistant
Cozen O’Connor has an excellent opportunity for a dynamic full time Administrative Assistant in the Philadelphia Office.
The ideal candidate is an enthusiastic self-starter, who is able to perform extensive multi-tasking under numerous time constraints with exceptional attention to detail; someone who takes initiative; thinks strategically and independently; and is confident to interact with all levels of the firm. The position requires excellent communication, organizational and computer skills.
Responsibilities:
- Track, compile, organize and submit appropriate expenses into Chrome River.
- Maintain calendars to include scheduling appointments, breakfasts, lunches, and dinners with clients/guests and /or members of the Group, taking care of all the details in connection with each event.
- Arrange all travel and lodging to and from all locations.
- Handle all telephone calls and/or transcribes voice mail messages into emails.
- Scans, copies materials for Group.
- Monitor emails and respond to those that can be addressed.
- Input time into InTapp.
- Work with assigned biller who drafts bills for review.
- Maintains—inputs and updates contacts and lists.
- Prepares, proofreads and processes engagement letters and other correspondence.
- Opens new matters.
- Performs conflicts checks.
Qualifications:
- Office/Clerical Administrative experience is required.
- Experience with data management using InterAction (CRM), Chrome River and Microsoft Suite with advanced level experience in Word and Outlook.
- Ability to draft, proofread and edit correspondence, memoranda, e-mails with minimal supervision.
- Excellent communication skills.
- Ability to work autonomously or in a team environment.
- Work well under pressure and strict deadlines.
- Ability to work overtime if necessary
Cozen O'Connor is an Equal Opportunity Employer, including disabled and veterans.
Company Description:HeadquartersPhiladelphia, PA
Size1001 to 5000 employees
Founded1970
TypeCompany - Private
IndustryLegal
SectorAccounting & Legal
Revenue$100 to $500 million (USD)