RECEPTIONIST / OFFICE ASSISTANT

Description
OH Partners isn’t just any old advertising agency. We are a rapidly growing, full-service agency that is committed to expanding our clients’ horizons. We are problem-solvers, go-getters, creative thinkers, and all-out executors. Our downtown Phoenix office is filled with vibrant energy and plenty of coffee to help fuel the ideas that drive results for our clients.

And you have the opportunity to be a part of it all!

We are seeking a RECEPTIONIST/OFFICE ASSISTANT to manage our front desk and perform a variety of administrative tasks. You will be the first point of contact for our company. Responsibilities include offering administrative support across the organization, welcoming guests and greeting people who visit the office. You will coordinate front-desk activities, including distributing correspondence and redirecting phone calls. To be successful, you should have a pleasant personality, as this is a customer service role. You are a master at dealing with emergencies in a timely and effective manner, while streamlining office operations.

What might a typical day look like?

• Greet and welcome guests
• Direct visitors to the appropriate person and office
• Answer, screen and forward incoming phone calls
• Ensure reception and kitchen areas are clean and tidy and presentable throughout the entire day
• Update calendars and schedule meetings
• Arrange travel and accommodations
• Order breakfast, lunch and/or dinner for company events, employees, and/or clients
• Provide accurate information in-person and via phone/email
• Receive, sort and distribute daily mail/deliveries
• Maintain office security by following safety procedures and controlling access via the reception desk
• Order office supplies and keep inventory of stock
• Perform miscellaneous administrative duties such as filing, photocopying and faxing

• Proven work experience as a Receptionist, Front Office or similar role
• Proficiency in Microsoft Office Suite - Mac/Apple preferred
• Hands-on experience with office equipment (e.g. copiers, printers, fax, etc.)
• Professional attitude and appearance
• Solid written and verbal communication skills
• Ability to be resourceful and proactive when issues arise
• Excellent organizational skills
• Multitasking and time-management skills, with the ability to prioritize tasks
• Confidentiality and integrity is a must
• High school degree; certification in Office Management a plus

About Us

Named one of the fastest growing companies by Inc. 5000, OH Partners is ranked as one of the Top 100 Fastest Growing Advertising Agencies in the country. We work with a diverse portfolio of clients including SRP, Gila River Hotels and Casinos, Maryland Live!, Armor All, STP, Arizona State Lottery, ON Semiconductor, and Valley Metro just to name a few. OH Partners is a full-service, independent national creative communications agency that exudes a contagious culture delivering a blend of the traditional agency business of the past and the dynamic, digital agency of the present.

Headquarters-Phoenix, AZ
Size-51 to 200 employees
Founded-1960
Type-Company - Private
Industry-Advertising & Marketing
Sector-Business Services
Revenue-$50 to $100 million (USD)
Competitors-RIESTERLaneTerraleverLAVIDGE