Program Assistant

Reports to the Program Director / Part-Time (20 Hours/week)  / Non-Exempt

The Program Assistant’s role will be primarily to offer administrative and program support needed to sustain and grow the programming at disABILITYsa. This position is responsible for supporting the planning and provision of programs including, but not limited to Leadership Fellows Academy, PAR Pilot Program, Changing SA MCU Program, AccessAbility fest/abilitySTRONG Parade, Fiesta  Especial® (Inclusion 5K & Parade, Celebration Day, Royal Court), Conversation 360°, Community Advancement Initiatives, and the organization’s Special Events. 

Ideal Candidate:

The ideal candidate must be comfortable with multi-tasking and prioritization with close attention to detail, accuracy, and timeliness; is well organized, flexible, and enjoys the challenges of supporting a diverse array of active programming. This person must present a professional demeanor at all times.  The ideal candidate will be a resourceful thinker able to anticipate obstacles, creatively unravel them, and take proactive steps to manage circumstances with minimal supervision.

ESSENTIAL FUNCTIONS:

• Provide administrative and task support to the Program Director
• Assist in the Implementation of programs from start to completion
• Assist in the coordination of program/event details including rentals, printed materials,  signage, exhibitor layout, committee communications, etc.
• Manage databases for programs to including but not limited to Exhibitors, Parade Participants, Program Participants, Community Resources, etc.
• Assist with data management, correspondence, and administrative work to support programs
• Run miscellaneous errands
• Additional responsibilities as assigned

ANCILLARY JOB FUNCTIONS:

• Occasionally sitting, standing and/or moving for more than 8 hours in a day
• Occasionally works in outdoor weather conditions and may be exposed to rain, snow, and extreme heat/cold

MINIMUM QUALIFICATIONS:

• High school diploma or equivalent required, certificate or two-year degree preferred
• Must have 2+ years’ experience and/or education in administrative services
• Ability to work independently, demonstrating leadership and sound judgment
• Have an interest in the overall responsibilities of the organization and look for ways to help the team become as efficient as possible with a willingness to help others whenever possible
• Exceptional Project Management skills with experience supporting project and business initiatives such as planning meetings, tracking deliverables, pulling routine reports, and the ability to coordinate logistics for events and programs
• Strong verbal, written, and interpersonal communication skills with knowledge of composition, punctuation, grammar, and editing and basic math skills
• Must be computer literate in windows applications including Google Docs/Sheets, Microsoft Office (Word, Excel, and PowerPoint)
• Must be able to report to workstation without assistance
• Must be able to sit for long periods of time
• Must be able to conduct repetitive motions on a daily basis
• Access to reliable transportation

BENEFITS:

• Holiday Pay
• Paid Time Off (PTO)

SCHEDULE:

• Part-time 20-hour-a-week schedule.
• M-F, Some nights and weekends are required.

EMPLOYMENT SCREENING: 

All applicants must be able to pass a background check to include Texas DPS, Central Registry, Nationwide FBI screening, Motor Vehicle Record Check, and pre-employment Drug Screening.

Established in 2007, disABILITYsa is a nonprofit 501c3 organization with the mission to educate, advance, and engage people with disabilities by building networks, exchanging information, creating opportunities, and strengthening our disability community in the Greater San Antonio area.  We have a vision to make San Antonio the #1 community where people with disabilities want to live, learn, work, and play.

Working for disABILITYsa means adopting our mission and vision as your own. As a member of the disABILITYsa team, your work will directly impact the lives of children, youth, and adults with disabilities in and around the San Antonio community. The right person will identify with our values of Respect, Integrity, Diversity, Abundance, and Resolve.