DiMonte and Lizak LLC is a leading law firm in Park Ridge. We are looking to hire an experienced legal assistant to help us keep growing. If you're hard-working and dedicated, DiMonte and Lizak would like to have you on our team.
Qualifications
- 3+ years' experience as a legal assistant
- Familiarity with legal documents and terminology
- Ability to type with a speed of at least 60 wpm with high accuracy
- Proficiency with MicroSoft Office Programs
- Able to effectively prioritize and meet deadlines
- Demonstrate a courteous and professional demeanor
- Superior written and oral communication skills
- Must be willing to learn and use ProLaw
- Must be able to multitask
- Willingness to work extra hours as needed
Responsibilities
- Compose, transcribe and proofread legal documents
- Make copies of documents, scan and save to file
- Accurately file documents with the court ahead of deadlines
- Completes E-filing in a timely and accurate manner
- Communication with clients to obtain information necessary to prepare documents
- Draft estate planning documents and letter for attorney review
- Draft pleadings/estate administration documents/letters for attorney review
- Assist with co-ordination and filing of income tac and estate tax returns
- Assist with the collection, consolidation and accounting for all trust and estate assets in the trust and estate administration process
- Complete edits to drafts and send out to client for review
- Schedule signing meetings and finalize documents with date of signing and witness information
- Witness/notarize for signing meetings
- Opens mail, sets up necessary follow-ups, answers correspondence as directed. Distributes mail and papers for attorneys and staff
- Dockets meetings and appointments
- Review follow-up and handle if appropriate. Advise attorneys and others as deemed necessary
- Schedule and review diary and docket appointments for assigned attorneys
- Open and close client files according to office procedures
- Assist other attorneys/Office Administrator/staff when requested
- Inform Office Administrator when workload is light or heavier and requires assistance
- Relives receptionist when needed or as assigned
- Delivers mail to mailbox when needed or as assigned
- Greets guests, lawyers and clients in a professional and congenial manner
- Reserves, set up (including refreshments) and clean up meeting rooms
- Keep track of law clerk assignments
- Handles other items as requested by attorneys or Office Administrator
- Helps maintain neat appearance of own general work area, offices of assigned attorneys, general office and kitchen areas
- Makes coffee throughout the day, as needed, for meetings and/or general office use
Company Description:You don’t. At DiMonte & Lizak, when you entrust your needs to a multi-practice law firm like ours, you should never have to sacrifice personal attention or a breadth of experience.
Whether you’re a new client or a client we’ve had the pleasure of serving for years, DiMonte & Lizak will provide you