Fiscal Analyst 4

**Please visit Shoreline.edu to review/apply for position**
 

Date of First Consideration: October 17, 2021
Bargaining Unit: WFSE – Higher Education
Salary Range: $55,415 – $72,727 /annually dependent upon education/experience

Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard*. We are committed to upholding a culture of free expression, as well as maintaining a supportive and respectful learning and working environment for all.
 
Financial Services houses a dedicated team of staff who record, analyze, manage, and report the day-to-day financial transactions at SCC related to accounts payable, accounts receivable, cashiering, and purchasing. Our primary mission is to serve students by accurately reporting the financial position of SCC, its departments, and business activities. Within the scope of this mission is the responsibility to coordinate and direct all financial transactions recorded in the accounting system of the College. This responsibility requires that we be service-oriented relative to the financial needs of all departments on campus while assuring that transactions adhere to College policies and procedures, generally accepted accounting principles, and rules established by the State of Washington.
 
This position works in the Accounts Receivable Unit of the Financial Services Office under the general supervision of the Director of Financial Services. Financial Services encompasses accounts payable, accounts receivable, cashiering, and purchasing. This position serves as a first line supervisor over two permanent fiscal staff and up to four student and/or part-time employees. The position provides administrative support performing complex fiscal analysis and financial reporting in the areas of General Ledger transactions, ctcLink, and leadership in the Accounts Receivable department. Responsibilities include supervision the cashiering office and all working functions, including, hiring, training, taking disciplinary action, and termination. The position is responsible for planning, coordinating, scheduling, accounting, and oversight of all duties related to cashiering, accounts receivable and the college payment plan. The position is also responsible for developing processes and implementing internal controls over cash receipts, customer accounts, and revenue collection.
 
Essential Job Duties:

• Research, analyze, decide, and answer a wide variety of issues involving complex programs, including the cashiering module of the Financial Management System (FMS) and PeopleSoft. Interpret policies and procedures involving student payment of tuition and fees. 
• Oversee the College’s payment plan program, including recommending dates for enrollment and payment options offered. Reconcile student accounts, calculate adjustments, process payments and refunds. Apply specialized skills to interpret payment plan and student enrollment transactions from SMS.
• Serve as the principal assistant to the Director of Financial Services. Perform General Ledger reconciliation. Assist with creating, revising, and documenting procedures. Assist the Director of Fiscal Services with ensuring the college and its departments are following fiscal policies and procedures.
• Supervise and oversee cashiering staff and their duties; serve as a second-level resource for escalated issues; assign work, act upon leave requests, train, develop performance expectations, conduct employee evaluations, and recommend corrective actions. Interview and recommend selection of applicants. Prepare and verify daily bank deposits. Open and secure the cashiering office, the vault, and the security system. Safeguard cash, checks, and confidential information. Close open cashiering batches.
• Monitor credit balance report and unofficial enrollment report to ensure that students properly receive refunds and that students with outstanding charges have been billed. Evaluate and process adjustments to refunds and charges due to limitations of the fee calculation process. Analyze and research fee calculation problems and make recommendations for correction.
• Oversee and manage the cashiering budget; Produce and maintain a variety of complex fiscal reports.
• Serve as petty cash custodian. Ensuring proper procedures are used in exchanging cash, reconciling receipts and replenishing funds as needed.
• Receive payments, resolve discrepancies, and issue receipts for students and college departments, all while exercising independent judgement. Oversee the monitoring of miscellaneous invoices for payment receivables and code deposit of funds to the correct budgetary account, including miscellaneous grants, Raytheon, Ebbtide, cellular tower lessees, etc. 
• Process and reconcile collection accounts, place accounts for collection, accept payment from customers, and notify the collection agency of such payments. Process payments from the collection agency. Process and remit payments to the collection agency
• Act as the primary contact for the Guaranteed Education Tuition (GET) program. Coordinate payments from GET, including monitoring the GET website for payment requests, initiate transfer of funds to the college, process payment received and ensure that students’ classes are not dropped while awaiting funds.
• Receive and reconcile web payments and bank deposits, investigate and correct errors. Process web refunds as needed
• Perform year-end duties such as preparing accruals, ensuring that all receivables are recorded properly and in the correct fiscal year, assisting the Director of Financial Services with year-end tasks, and coordinating accruals with other state agencies. Review, analyze and make corrections/adjustments during the monthly and annual closing processes
• Other duties as assigned of a similar level/nature

Shoreline Community College is dedicated to inclusive excellence in teaching and learning, student success, and community engagement. Shoreline serves the educational, workforce, and cultural needs of our diverse students and communities through the core themes of educational attainment and student success, program excellence, community engagement, access and diversity, and College stewardship. Shoreline Community College is a place of open inquiry and learning, with a campus that models ideals set out in our Community Standard*. We are committed to upholding a culture of free expression, as well as maintaining a supportive and respectful learning and working environment for all.

**Please visit Shoreline.edu to review/apply for position**