Facilities Coordinator

BOLD is an established and fast-growing technology company that transforms work lives. Since 2005, BOLD has delivered award-winning career services that have a meaningful and positive impact on job seekers and employers. BOLD’s robust product line includes a professional resume and cover letter writing services, scientifically validated career tests, and employer tools that help companies hire, onboard, and communicate with their staff. 
 

DEPARTMENT SUMMARY:

The Facilities team's goal is to provide state of the art support for all employees at BOLD.  Among the many and varied responsibilities of this department are space planning (now and future needs), management of all external vendors and creative and innovative ideas to make BOLD office life an even more comfortable and engaging environment.
 

POSITION SUMMARY:

Bold’s San Francisco office is a fast-paced growing operation with tenancy on two separate floors. One minute you might be assisting our CEO in finding conference room space and the next helping the Facilities Manager plan a fun social event for our staff. We are looking for a customer focused individual to help keep pace with our growth and exciting work environment.
 

REQUIRED RESPONSIBILITIES:
 

• Under the supervision of the Facilities Manager, the Facilities Coordinator will
  Manage the inventory and ordering for office snacks and supplies
• Some vendor management
• Provide general administrative support
• In collaboration with Facilities Manager, negotiation of vendor contracts
• Assist HR with onboarding new employees and off boarding of departing employees (security/badge management)
• In coordination with the Facilities Manager, will determine future office requirements
• Create and manage seating charts in an ever-expanding office
• Provide support for the Finance department by monitoring Facilities purchases and providing documentation; manage and maintain records pertaining to office expenses
• Provide support to IT department
• Coordinate with various departments and reserve conference rooms and equipment for customer visits and staff meetings. Prioritize needs
• Ensure that kitchens remain stocked, common areas, conference rooms, and storage rooms are kept in an orderly fashion
• Provide receptionist support on 5th floor to candidates, vendors and other visitors
• Travel arrangements for SF employees
• Other duties and tasks as assigned by Facilities Manager

REQUIRED QUALIFICATIONS:
 

• Bachelor Degree preferred
• Strong written and oral communication skills
• Proficient with MS office programs – Excel, Word and PowerPoint
• Working knowledge of Google calendar, e-mail
• Able to stay organized while multi-tasking
• Work well in a fast-paced environment
• Minimum 2 years’ experience in a similar role
• Willing to continue education through IFMA or other Facilities Management courses

DESIRED SKILLS:

• Associates Degree considered

BOLD is a fast-paced, innovative company full of smart, committed people who are passionate about our products and love helping people find the career of their dreams. We balance work and fun while continuing to build a successful, fast-growing company that is changing the way people get jobs.

Our vision is to revolutionize the online career world by creating transformational products that help people find the careers they love and reach their full potential.

BOLD is an equal opportunity employer. All persons will receive consideration for employment without regard to race, color, religion, gender, pregnancy, national origin, ancestry, citizenship, age, legally protected physical or mental disability, covered veteran status, status in the U.S. uniformed services, sexual orientation, gender identity or expression, marital status, genetic information or membership in any other legally protected category. 

Qualified applicants with arrest and conviction records will be considered for the position in accordance with San Francisco’s Fair Chance Ordinance.