Executive Assistant to the Chief Executive Officer

Do you thrive in team environments?

Are you known for being organized, enthusiastic, and willing to go the extra mile to get the job done?

Would you enjoy the excitement of working in a start-up environment?

Do you have experience as a personal and/or executive assistant?

If this sounds like you, keep reading!

We are a fast-paced and highly successful organization seeking an Executive Assistant to support our Chief Executive Officer.

This position will be responsible for being the gatekeeper for the CEO, where nothing gets scheduled on the calendar unless it goes through you. This position will support personal and business administrative tasks for the CEO, including:

• Personal and business calendar management: Reviewing the daily calendar with the CEO, confirming all meetings/appointments 24 hours in advance, arranging and confirming all travel arrangements and ensuring the calendar reflects personal needs and family events.
• Maintaining confidential information while being discrete and practicing good judgment.
• Coordinating household details such as: Identifying and onboarding a chef and ensuring the chef is scheduled weekly and ensuring the meals prepared meet the needs of the family; managing the cleaning vendor to ensure weekly cleaning of the home; communicating with the CEO and Spouse to ensure on time pick-ups and drop offs for the kids and to ensure monthly household bills are paid on time and creating a monthly list of family activities, including a list of fun day activities for the kids.
• Traveling with the CEO to events as needed.
• Other related duties as assigned.

Minimum Requirements

• Associate degree or equivalent from an accredited two-year college or technical school and two years of experience as an executive assistant or office manager are required.

Other Requirements

• Strong written and oral communication skills.
• Ability to make decisions to ensure the CEO’s needs are met.
• The ability to manage people and/or processes and to anticipate the needs of the CEO and assist whenever and wherever assistance is needed.
• Must be reliable, have exceptional attention to detail, and demonstrate commitment to following through.
• Experience with ASANA, Slack and Google Calendar is a plus.
• Must be willing to be on call.
• Must be open to occasional domestic or international travel. Must have a passport or be willing to acquire one.
• Must be in the Metro Atlanta area.

What competencies will the ideal candidate demonstrate?

• Collaboration
• Integrity
• Respect
• Accountability
• Purpose
• Shared Leadership
• Continuous Learning
• Critical Thinker

TRAVEL REQUIREMENTS

This position may require occasional domestic and international travel. Must have a passport or be willing to get one.

QUALIFICATIONS

Possesses Customer-Focused Mindset: Is aware of and considers relevant internal & external stakeholders and their needs (customers); identifies solutions to be responsive to stakeholder needs; considers impact when executing daily tasks.

Collaborative: Collaborates with peers to drive results in alignment with organizational and operational goals; is able to work in cross-functional teams; is able to establish and maintain effective working relationships with co-workers and the general public; is capable of building strong relationships with the executive team in an effort to anticipate their preferences and use discernment in decision-making.

Communicates Effectively: Communicates effectively both written and oral; demonstrates active listening and comprehension; selects and uses appropriate communication methods to keep others appropriately informed; able to tailor messages appropriately to various audiences.

Demonstrates Integrity and Judgment: Follows through on commitments letting others know of his/her true intentions; ensures decision-making or recommendations are fact-based and others understand the decision/recommendation before moving forward; considers the relative costs and benefits of potential actions to choose the most appropriate one.

Demonstrates Critical Thinking: Applies critical thinking, logic, and reasoning to effectively think through problems and information; identifies relative strengths and weaknesses of options, solutions or approaches.

Demonstrates Strategic Thinking: Considers issues and relationships relevant to achieving long-range goals or vision; identifies alternatives based on logical assumptions, facts, available resources, constraints, and organizational values to layout several points of view on a course of action to accomplish goals.

JOB SPECIFIC COMPETENCIES

Role Specific Content: Diplomacy skills to deal effectively and professionally with issues that arise with external and internal stakeholders; demonstrated ability to pay close attention to details with excellent accuracy and completeness; must be able to maintain confidentiality; is a self-starter and self-directed.

Content Knowledge: Competent in required job skills and knowledge; ability to learn and apply new skills; ability to learn how to operate new systems quickly; demonstrated ability to set priorities, establish clear expectations and execute identified projects; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; knows how to use technology tools to effectively manage and expedite processes; uses resources effectively.

Planning and Organization and Project Management: Works in an organized manner with strong attention to detail; prioritizes and plans work activities; ability to effectively manage overlapping projects and deadlines; ability to work under pressure, meet deadlines and adjust to changing priorities; uses time efficiently; plans for additional resources; integrates changes smoothly; sets goals and objectives; ability to manage high performance projects.

Nicole Walters is an Atlanta, Georgia transplant and Washington, D.C. native. After high school, She moved to the Baltimore area, while attending The Johns Hopkins University as a Political Science major- and soon after entered the corporate world of Business Development and Marketing.

Nicole has worked as a client facing, business executive for Fortune 500 companies, in both sales and marketing for over 10 years. In her previous role with an S&P international healthcare organization, she managed business relationships with multibillion dollar corporations and independently facilitated pitching, prospecting, and client relationship management in the Mid-Atlantic and Southeastern United States.

After leaving the corporate world, Nicole established 'The Monetized Life'- a corporate consulting firm providing business and financial solutions to everyday entrepreneurs. In just 4 years, the firm has scaled to a multi 7 figure corporation, employing over 15 people. With features in Forbes, Good Morning America, and the Today Show- as well as a Top 10 Podcast in the world, Nicole has become a fixture in the media and business expert space. Presently, Nicole travels the world speaking to corporations and businesses alike- and provides 1:1 consultative services to Business to Business clients, Celebrities, and powerhouse entrepreneurs around the world. You can learn more about Nicole, and her offerings at www.NicoleWalters.com