Provides specialist administration and personal services, often at the senior management or executive level.
- The Executive Assistant will assist the Vice President of R&D Project Management in designated administrative details. Provide diversified administrative support including calendar management, travel management, meeting and event planning, word processing, telephone coverage, filing, preparing outgoing mail (e.g. Fed Ex), faxing, scanning and photocopying for the VP. Additional support may be required for other staff within the department (Directors, Senior Managers)
- Process invoices and manage vendor contracts.
- Create and edit reports, memos, letters, presentations and other documents using MS Office (Word, Excel, PowerPoint)
- Read and analyze incoming documentation and messages to determine their significance and identify appropriate next steps.
- Open, sort, and distribute incoming correspondence and respond when appropriate.
- Greet visitors and determine whether they should be given access to specific individuals
- Act as liaison for collection of data needed to coordinate and complete projects on a local and global basis – some analysis needed
- Follow-up on outstanding items with VP's staff as requested
- Coordinate and organize meetings. Prepare agendas, reserve meeting rooms, and coordinate catering when necessary.
- Transcribe and distribute meeting minutes as needed.
- Maintain inventory of office supplies for the department on site. Order supplies as necessary, track shipments, and distribute to team members as needed
- Secures information by completing data base backups
- Maintains customer confidence and protects operations by keeping information confidential
Education:
- High School Diploma required, Bachelor degree preferred
Experience:
- Strong PC skills (proficient knowledge of MS Word, Excel and PowerPoint), including ability to create and edit presentations and worksheets.
- 1 year’s administrative experience, advanced knowledge and skills of the function, advanced knowledge of systems/databases that are complex in nature.
- Prior experience working for a senior level executive.
- Demonstrated experience in managing projects with minimum oversight and guidance.
- Attention to detail and quality of work is a must.
- Must be able to operate with minimum guidance
Company Description:About us:
CSL Behring is a global biotherapeutics leader driven by its promise to save lives. Focused on serving patients’ needs by using the latest technologies, we develop and deliver innovative therapies that are used to treat coagulation disorders, primary immune deficiencies, hereditary angioedema, inherited respiratory disease, and neurological disorders. The company’s products are also used in cardiac surgery, organ transplantation, burn treatment and to prevent hemolytic disease of the newborn.
CSL Behring operates one of the world’s largest plasma collection networks, CSL Plasma. The parent company, CSL Limited (ASX:CSL; USOTC:CSLLY), headquartered in Melbourne, Australia, employs more than 22,000 people, and delivers its life-saving therapies to people in more than 60 countries.