Contract Billing Specialist

Job description

The position of Contract Billing Specialist is to assist the accounting department all aspects of customer billing and accounts receivable on a weekly basis and assist in the overall organization of the office, under the direct supervision of the Accounting Manager.

GENERAL RESPONSIBILTIES

· General Billing: Irrigation, Arbor, Fert/Pest billing on a daily basis mail/email/customer portals

o Confirm that estimates created by our ERP are billed

o Confirm all material purchases are billed (as applicable)

· Maintenance Billing: Lawn Maintenance Customers with Annual Contracts that are billed on a monthly basis through mail/email/customer portals

· Review and Audit contract income for monthly billing to ensure accuracy

· Maintain Contract Portfolio Lead sheet

· Be able to address contract issues (Renewal Work Tickets, Final billing of terminated contracts)

· Assist with End of Month Reporting for close

o Variance Reporting

o Over/Under Detail

o Est Material Cost vs Actual Material Cost

o Est Sub Cost vs Act Sub Cost

o Review Overhead/Internal Work Tickets

o Aspire (ERP) vs. Accounting Software A/R Balance

o Validate Deposits

o Prepare Revenue and COGS Journal Entries

· Customer Contact

· Work Tickets (canceled, completed, sequence issues accordingly)

· Enter Subcontractor Purchase Receipts

· Work with operations to discuss AR disputes from the customer and assist with resolutions

· Handle billing issues

· Back up office staff with various tasks and coverage

This is not necessarily an exhaustive list of responsibilities, skills, duties, requirements, or efforts associated with the position. The company may update at any time throughout the duration of employment.

WORKING CONDITIONS AND ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

QUALIFICATIONS& EDUCATION

· 3+ years of related field preferred or 2 year degree in business.

• Knowledge of accounting preferred
• Previous experience working in the construction industry or AIA billing preferred
• Must have strong verbal and written communication skills
• Able to work independently and as part of a team
• Strong problem-solving skills and work ethics

· Proficient in Microsoft Outlook, Work and Excel (Vlookups, Pivot Tables)

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Deerfield Beach, FL 33442: Reliably commute or planning to relocate before starting work (Required)

Education:

• Associate (Required)

Experience:

• Microsoft Excel: 1 year (Required)
• Accounting: 1 year (Required)
• Microsoft Outlook: 1 year (Required)
• Accounting software: 1 year (Required)

Work Location: One location

NANAK’S COMMITMENT

• Cultivate a spirit of pride and collaboration within our team.
• Be a resourceful partner in protecting the beauty and health of our clients’ landscape investments.
• Deliver attractive, high-quality landscaping results with craftsmanship and creativity from start to finish.
• Emphasize science, sustainability and safety in our processes.
• Conduct our business with integrity and goodwill.