The purpose of this position is to oversee the daily financial activities including: preparing and conducting audits on all fiscal activities, maintaining inventory requirements, completing payment processing, invoice posting, and accounts receivable; coordinating the receipt of materials, services, and equipment; addressing staff inquiries; providing coverage within the finance department; assisting with the development of the annual budget.
Job Functions:
- Maintains monthly and annual inventory, including furniture; records storage; personal protection equipment supplies; and, departmental supplies
- Obtains quotes and places orders for furniture, supplies, paper, and other items as needed
- Monitors and accurately maintains grant equipment inventory perpetually.
- Reviews assigned counsel monthly, quarterly, and annual yearend reporting
- Conducts audits of fiscal activity, including assigned counsel, probation, and court expenditures
- Prepares the Small and Emerging Business Enterprises report
- Prepares monthly reports, as well as statistical and trend analyses
- Prepares monthly and quarterly surplus analysis
- Assists with out-of-county travel requests and employee reimbursements
- Prepares each Judge’s quarterly expenditure report
- Provides quality assurance for reports, grants, and budget review
- Assist with the development and creation of fiscal policies and procedures
- Complete and submit account closures, check voids, and check reissues using the County’s financial software
- Process and reconcile accounts payable and receivable expenditures
- Prepares and reviews requests for purchases
- Retrieves invoices, determines accuracy and appropriate funding source
- Updates general ledgers, invoice logs, and Judges’ expense accounts
- Communicates with vendor representatives
- Opens purchase orders for the departments
- Distributes legal publications to Court staff
- Responds to financial-related inquiries made by Court staff
- Trains staff on all fiscal forms, processes, and procedures
- Assists the Director of Finance and Purchasing in developing the Court budgets and non-general fund grants
Minimum Qualifications
- Bachelor’s degree in accounting, business administration, or related field or equivalent experience (applicant may substitute 2 years of related experience for each year of required education)
- Three years experience in financial accounting
- Proficiency in Microsoft Office applications
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