Bookkeeper/HR Administrator

  • Triaxia Partners
  • Atlanta, GA, 30334
  • Full Time
  • Associates Degree
  • Experienced

Salary Range: $37000.00 - $40000.00 per year

Posted on

Job Description:

CapinCrouse is pleased to be assisting Triaxia Partners with their search for a Bookkeeper/HR Administrator.


Note: Triaxia Partners is located in the Cumberland Mall area of Atlanta. Applicants should live within a reasonable driving distance of this location, taking Atlanta traffic into account. The ideal candidate will also be highly proficient in QuickBooks.
 

JOB DESCRIPTION

This position integrates the skillsets needed for a Bookkeeper/accounting support (50%), HR Administrator (30%), Administrative Assistant/Receptionist/Hospitality (10%), and Customer Support (10%). This role requires a true utility player who feels comfortable taking on new tasks and stepping outside of job descriptions. The general responsibilities for the role are as follows:
 

Bookkeeper/Accounting Support (50%)

  • Responsible for all banking and accounting functions (posting transactions to QuickBooks (QB), making deposits via a check scanner or in-person if needed, reconciling monthly statements, etc.)
  • Conducts weekly AR/AP duties, including paying bills, reviewing bills and invoices for errors and accuracy, processing ACH payments, printing checks, etc.
  • Creates weekly and monthly QuickBooks reports for Partners (P&L, Working Capital, and Cash Flow Statements). Creates custom QB reports for Partners upon request.
  • Manages all company credit cards – monitors card activity, disputes errors, posts/downloads transactions to QB for tracking, makes payments
  • Manage payroll, making changes as needed; review and prepare W2s
  • Work closely with CPA in accuracy of QB record-keeping and tax return prep – Federal, State, and Property
  • Work with CPA in preparation of all 1099s as needed
  • Make quarterly estimated tax payments as directed by CPA
  • Monitor customer accounts and invoices for any past due amounts and work with clients and Partners to ensure tracking and collection
  • Invoice staff for any personal expenses; reimburse staff for any Triaxia expenses paid for by personal accounts
  • File sales tax returns
  • Close out each month by conducting invoicing and creating monthly reports to Partners (P&L, Working Capital, Cash Flow Statement, Income Statement, etc.)

HR/Office Administrator (30%)

  • Administrator for HR benefits (e.g., insurance, 401k, and FLEX accounts)
  • Manage insurance coverage and administration (Life, Health, Auto, Workman’s Comp, etc.)
  • Record keeping; filing; disposing of old files as needed
  • Complete audit and compliance tests with insurance provider and 401k
  • Track employee PTO, vacation, sick days, etc.
  • Communicate with property management about any problems or needs regarding the office property

Administrative Assistant/Receptionist/Hospitality (10%)

  • Clean/straighten office and meeting rooms and make them client-ready
  • Manage office machines and maintenance
  • Answer phones and maintain positive and healthy client and customer relationships; direct calls to other team members
  • Secure office supplies (shopping online and in-store as needed)
  • Move inventory from storage area to office as needed (books, files, etc.)
  • Validate client parking tickets as needed
  • Support the office manager and partners in projects, client support, meetings, research, etc., as needed
  • Retrieve and distribute mail, secure postage, etc.

Customer Support (10%)

  • Take and fulfill product orders
  • Provide information about products and services and technical help with digital products as needed
  • Scan, copy, bind, and ship products and materials as needed

REQUIRED SKILLS

  • People skills required (management, motivation, training, etc.)
  • Strong organizational and time management skills
  • Excellent communication and interpersonal skills
  • Willing to learn new skills and expand responsibilities as the company grows
  • Strong customer service orientation
  • Process skills required (planning, decision-making, problem solving, etc.)
  • Strong problem solving skills
  • Strong analytical capabilities
  • Able to seek out and design solutions to tough challenges without losing motivation or drive
  • Able to handle vendors, tech support issues, clients, executives, heavy workloads, and tight deadlines

REQUIRED TECHNICAL SKILLS

  • Willing to learn new technologies, skills, solutions as needed
  • Technical knowledge required (specific product knowledge, law, accounting, processes, industries, etc.):
  • Proficient in Outlook, Word, PowerPoint
  • Proficient in QuickBooks and Excel
  • Experience with Sure payroll is a plus

REQUIRED EDUCATION AND EXPERIENCE

  • Associate Degree
  • 3-5 years applicable experience

Company Description:

Triaxia Partners is a strategic planning and organizational development consulting firm. In addition to consulting services, Triaxia also designs and delivers a number of organizational and individual diagnostic materials and training courses. Triaxia Partners is a small firm (4 full time employees) with an extensive and wide-ranging client list that includes members of the Fortune 50 all the way to local not-for-profits. The firm has a focus on trying to divide our time and efforts evenly between the corporate organizations and faith-based-not-for-profits. For more information, visit

https://triaxiapartners.com/about-us/history/.

https://triaxiapartners.com/