Job Responsibilities
- Offer administrative support as needed, including (but not limited to) managing calendars, scheduling meetings, answering phones and taking detailed messages.
- Facilitate inter-departmental communication by being a liaison between upper management and employees.
- Greet clients promptly and take care of their needs in a friendly and professional manner, while determining whether it is appropriate to direct them to upper management.
- Facilitate marketing efforts by providing scheduled clients with in-house design magazines to look at while they wait for scheduled meetings to begin.
- Arrange traveling details for upper management and assist in planning speaking engagements throughout the country on a quarterly or annual basis.
- Assist with filing expense reports, checking timesheets and ensuring that monthly payroll is completed accurately and on time.
- Organize and file digital and physical documents, including client interest forms, design layouts, client information and various reports.
- Follow up with clients and potential clients on a weekly, monthly or annual basis as dictated by management to ensure that their needs are being adequately met and to build rapport.
Requirements:
- High school diploma and two years related experience.
- Ability to type 60 WPM minimum.
- Must have basic computer skills with proficiency in Microsoft Word, Excel and Outlook. Working knowledge of basic office functions.
- Will be supporting a staff of Paralegals and assist occasionally with back office functions.
- Our firm is seeking a candidate who is available for a long-term engagement. Full-time hours are required. Friendly, enthusiastic candidates only, we need someone who can mesh well with our staff, offering help in any capacity and eager to provide support, no matter how large or small the task.
Salary: $14.00 to $16.00 /hour
Company Description:Small boutique law firm with an excellent team. We have been in the IP business for over 30 years and have a well established practice.