Accounts payable position performs crucial duties that ensure vendors get paid for services and products rendered in addition to the issuance of purchase orders.
Summary/Objective:
The accounts payable will review and process purchase orders, vendor invoices, audit credit card statement, answer vendor inquiries, reconcile vendor statements, process and maintain 1099 statements, and process and distribute checks. The ideal accounts payable shall possess the skills and ability to effectively multi-task, be organized, and institute time management competencies.
Essential Functions:
- Researching and comparing suppliers, goods, and services
- Selecting the most suitable suppliers in terms of reliability, product quality, and cost-efficiency
- Monitoring inventory levels and determining purchase needs
- Requesting cost proposals and negotiating contracts and prices
- Preparing and processing purchase orders
- Maintaining records of all transactions, purchase orders, receipts, and payments
- Scheduling and verifying purchase deliveries
- Building and maintaining positive, long-term supplier relations
- Accounts Payable will assemble, review and verify invoices and check requests
- Flag and clarify any unusual or questionable invoice items or prices
- Sort, code, and match invoices
- Set invoices up for payment and assist CFO with Vendor Payments
- Enter and upload invoices into ERP Seradex OrderStream system
- Monitor accounts to ensure payments are up to date
- Research and resolve invoice discrepancies and issues
- Maintain vendor files
- Correspond with vendors and respond to inquiries
- Produce monthly reports
- Assist CFO with month-end closing
- Maintain confidentiality of organizational information
Competencies:
- Strong customer service skills
- Ability to perform basic math
- Excellent verbal and written communication skills
- Proficient in Microsoft Office Suite as well as other accounting software programs
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier
- Ability to work independently and in a fast-paced environment
- Ability to anticipate work needs and interact professionally with vendors
- Excellent organizational skills and attention to detail
Supervisory Responsibilities: This position has no supervisory responsibilities.
Work Environment: Manufacturing Front-end office environment adheres to HR Employee Manual inclusive of Safety, Company Dress Code and Time Management
Physical Demands:
- Prolonged periods sitting at a desk and working on a computer
- Must be able to lift up to 50 pounds at times
Travel Required: No travel required for this position.
Required Education and Experience:
- High school diploma or equivalent
- Understanding basic principles of finance, accounting, and bookkeeping
- Superb time management and detail
- Proficiency with Microsoft Office (Excel, Word, Outlook)
- Ability to keep company confidences
Preferred Education and Experience:
- Two or more years of ERP systems experience, such as Seradex OrderStream
- College courses or certifications in accounting
Work Authorization/Security Clearance Requirements: Legally Authorized to Work in the United States
Affirmative Action/EEO Statement:
It is the policy of Top Drawer Components, Inc. to provide equal employment opportunities without regard to race, color, religion, sex, national origin, age, disability, marital status, veteran status, sexual orientation, genetic information, or any other protected characteristic under applicable law.
Other Duties
Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties, or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.
Company Description:Our mission at Top Drawer Components, Inc. is to build and maintain an on-going personal relationship with our customers. We produce the best dovetail drawers in the world by empowering our employees to achieve and sustain an uncompromising commitment to quality through teamwork, cooperation, and continuous improvement.